Accounts Payable Associate

**ZEISS in India** ZEISS in India is headquartered in Bengaluru and present in the fields of Industrial Quality Solutions, Research Microscopy Solutions, Medical Technology, Vision Care and Sports & Cine Optics. ZEISS India has 3 production facilities, R&D center, Global IT services and about 40 Sales & Service offices in almost all Tier I and Tier II cities in India. With 2200+ employees and continued investments over 25 years in India, ZEISS’ success story in India is continuing at a rapid pace.  Further information at [ZEISS India](https://www.zeiss.co.in/corporate/home.html). **Purpose of this position / Position summary**                                                                         We are looking for a detail-oriented Accounts Payable & Travel Expense Associate to manage end-to-end employee Travel & Expense (T&E) processing through SAP Concur and Accounts Payable Invoice Processing operations. The role carries focus on Travel & Expense operations and Accounts Payable activities, ensuring timely processing of employee expense claims, vendor invoices, payment coordination, reconciliations, documentation, compliance, and month-end support. The position requires strong attention to detail, process discipline, stakeholder coordination, and the ability to operate effectively in a shared services finance environment. **Primary duties and responsibilities** **Travel & expense (T&E) operations** * Process employee travel and expense claims through SAP Concur within defined service level agreements. * Review expense claims for policy compliance, approvals, supporting documents, GST applicability, expense coding, and reimbursement eligibility. * Validate travel-related expenses, hotel invoices, transportation expenses, meal claims, and miscellaneous reimbursements. * Process manual expense claims, travel advances, refunds, employee reimbursements, and advance settlements. * Prepare and support Concur payment batches and employee reimbursement settlements. * Coordinate with employees to resolve claim discrepancies, missing approvals, supporting documentation, and policy exceptions. * Perform corporate credit card reconciliations, outstanding balance follow-up, and expense validation. * Monitor pending claims, rejected claims, aged claims, and employee settlement status. * Maintain accurate documentation, audit trails, and expense records. * Support month-end activities, expense accruals, provisions, reporting, and period-end closures. * Generate employee expense reports and assist in expense analytics and management reporting. **Accounts Payable Invoice Processing** * Receive, verify, and account vendor invoices and supporting documentation. * Process PO and non-PO invoices within defined turnaround timelines. * Perform invoice verification and 3-way matching. * Track invoice exceptions, rejected invoices, and pending documentation. * Coordinate with Procurement, Warehouse, and business users for invoice clarifications and documentation closure. * Maintain invoice processing trackers and monitor invoice movement across different processing stages. * Ensure timely submission of invoices for accounting and payment processing. **Vendor Coordination & Employee Query Handling** * Respond to employee queries related to expense claims, reimbursements, travel advances, Concur submissions, and payment status. * Acknowledge and respond to vendor queries regarding invoice status, payment status, missing documentation, and invoice processing. * Coordinate with internal stakeholders for claim approvals, invoice resolutions, and documentation completion. * Escalate complex payment, reconciliation, compliance, or system issues to the AP Lead. * Maintain professional and timely communication with employees, vendors, and business stakeholders. **Reporting, compliance, month-end & system support** * Maintain AP and T&E processing trackers, outstanding reports, employee reimbursement records, invoice ageing, and payment status reports. * Generate routine MIS and operational reports from SAP and SAP Concur to support management reporting and month-end activities. * Ensure employee expense claims and vendor invoices are supported by required approvals, documentation, and compliance with company policies, GST, and TDS requirements. * Perform duplicate claim and invoice checks and maintain audit-ready documentation for AP and T&E transactions. * Support month-end closure activities including expense accruals, provisions, open invoice and claim tracking, advance reconciliations, GR/IR follow-up, AP ageing, and reimbursement reconciliation. * Process and maintain AP and T&E transactions in SAP and SAP Concur, ensuring data accuracy, documentation integrity, and support for system and process improvements. * B.Com / M.Com or equivalent. * 2–4 years of experience in Travel & Expense (T&E), Accounts Payable, Finance Operations, or Shared Services. * Hands-on experience in SAP Concur Travel & Expense processing is strongly preferred. * Working knowledge of SAP or SAP S/4HANA. * Good understanding of employee reimbursement processes, corporate credit card reconciliations, and travel policy compliance. * Basic knowledge of GST and TDS documentation requirements. * Good knowledge of MS Excel and finance documentation management. * Strong attention to detail, organizational skills, and process discipline. * Good communication and stakeholder coordination abilities. * Ability to manage parallel AP and T&E processing workloads within defined service levels. Your ZEISS Recruiting Team: Manoj Badaik