Administrative Assistant 2 Executive Support Data Analytics and Project Management

You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential.  **JOB DESCRIPTION:** Job title:  Administrative Assistant II  Job Code: C31002 Location: NY90 Hybrid work**:** 3 days in office with possibility of more days on-site, if needed **Job Summary** CNA has a dynamic opportunity for an experienced Administrative Assistant II to join our team in New York City (1166 6th Ave, New York, NY 10036).  This position provides executive-level administrative and operational support to the SVP, Management Liability; SVP, Cyber E&O & Affinity Programs; and SVP, Financial Institutions & Financial Lines Wholesale. Responsibilities include managing complex calendars, travel, and expenses; coordinating meetings and events; preparing presentations and reports; supporting onboarding and office operations; and serving as a trusted liaison across business partners while maintaining the highest level of confidentiality and professionalism. The successful candidate brings exceptional organizational, communication, and relationship-management skills, along with advanced proficiency in Microsoft Office applications, particularly Outlook, Excel, PowerPoint, and Word. Experience leveraging AI-enabled tools such as Copilot and analytics platforms such as Microsoft’s Power BI is preferred. Financial services experience is advantageous, as is the ability to adapt and perform effectively in a fast-paced, evolving environment. The target compensation for this position in New York City is $87,000 + - based on experience. **Essential Duties and Responsibilities** * Provide proactive administrative, operational, and business support to senior leaders, enabling focus on strategic priorities and business objectives. * Manage complex calendars, meeting logistics, travel arrangements, and expense reporting while anticipating conflicts and resolving issues independently. * Draft, prepare, and distribute correspondence, reports, presentations, meeting materials, and other business documents using Microsoft Office and related technologies. * Support business unit administration activities, including internal and external communications, team meetings, industry conferences, onboarding activities, and organizational initiatives. * Maintain business information, records, databases, SharePoint sites, and other systems with strong attention to organization, accuracy, and version control. * Gather, analyze, and summarize data to prepare reports, presentations, and business insights for leadership decision-making. * Coordinate broker, agency, and business partner activities, including maintaining information in Power BI and other internal systems. * Serve as a trusted point of contact for leaders, colleagues, and external partners by providing responsive, professional customer service and administrative support. * Conduct research, compile information, and prepare recommendations or summaries on assigned topics. * Support special projects and ensure deliverables are completed accurately, on time, and aligned with business objectives. * Coordinate meetings, events, team activities, and travel logistics, and may record meeting notes and action items as needed. * Assist with operational processes, including invoices, accounts payable activities, payroll/timekeeping support, facilities coordination, vendor management, and other administrative functions. * Handle highly sensitive and confidential information with discretion, professionalism, and sound judgment. * Collaborate effectively across a matrix organization and provide backup support to other administrative professionals as needed. _Perform additional duties and responsibilities as assigned._ **Reporting Relationship** Senior Vice President, Underwriting **Skills, Knowledge and Abilities**  * Excellent written and verbal communication skills, including professional email, telephone, and business correspondence etiquette. * Strong interpersonal skills with the ability to build relationships and collaborate effectively with internal and external stakeholders at all organizational levels. * Exceptional organizational and time-management skills with the ability to prioritize multiple tasks, manage competing deadlines, and adapt to changing priorities. * Demonstrated ability to work independently, anticipate business needs, exercise sound judgment, and proactively resolve issues. * Strong analytical and problem-solving skills, including the ability to gather, interpret, and present information effectively. * Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint; advanced PowerPoint and Excel skills preferred. * Experience using AI productivity tools, such as Microsoft Copilot or similar technologies, and a willingness to learn new systems and tools. * Familiarity with SharePoint, reporting platforms, and business intelligence tools such as Power BI is a plus. * General knowledge of the insurance industry, financial services and business operations preferred. * Ability to effectively navigate a complex matrix organization while maintaining a high level of service, accuracy, professionalism, and confidentiality. **Education and Experience** * College degree or coursework in Business, Accounting, Marketing, or a related field preferred. * Typically, 4+ years of administrative experience, preferably supporting senior leaders or teams in a corporate, professional services, or insurance environment. Insurance industry experience is strongly preferred. * Experience supporting business operations, executive administration, reporting, and project coordination preferred. #LI-MA1 #LI-Hybrid _In certain jurisdictions, CNA is legally required to include a reasonable estimate of the compensation for this role. In District of Columbia, California, Colorado, Connecticut,_ _Illinois_, _Maryland,_ _Massachusetts_, _New York and Washington,_ _the national base pay range for this job level is $35,000 to $65,000 annually. Salary determinations are based on various factors, including but not limited to, relevant work experience, skills, certifications and location. CNA offers a comprehensive and competitive benefits package to help our employees – and their family members – achieve their physical, financial, emotional and social wellbeing goals.  For a detailed look at CNA’s benefits, please visit [cnabenefits.com](http://cnabenefits.com)._ CNA utilizes AI-enabled technology during the recruiting process. For more information, please visit our [careers page](https://www.cna.com/careers). CNA is committed to providing reasonable accommodations to qualified individuals with disabilities in the recruitment process. To request an accommodation, please contact [[email protected]](mailto:[email protected])