Administrative Assistant

● Opportunities for professional development and advancement within the company Degree: College Degree Required Responsibilities: o Oversee administrative tasks such as managing the firm calendar(s), scheduling appointments, coordinating meetings, and handling correspondence o Guest registration with concierge, conference room reservations, catering order placement o Transfer calls and forward messages/voicemails o Maintain office supplies and equipment and liaise with vendors as needed. o Record and maintain vendor invoices. o Assist in the onboarding process for new employees. o Act as a point of contact for internal and external stakeholders, including clients, visitors, and vendors. o Support various departments with administrative tasks and special projects as required (i.e. print documents, prepare presentations, assist in event planning, etc.). o Maintain and organize company records, documents, and files. o Provide executive level support for firm management. o Assist with ad hoc projects as needed. o Handle confidential information with discretion and professionalism. o Identify opportunities for process improvements and implement solutions to enhance office efficiency. ● College degree required. o Strong organizational skills and attention to detail. o Excellent written and verbal communication abilities. o Ability to multitask and prioritize tasks effectively. o Demonstrated problem-solving skills and a proactive approach to work. o Ability to work independently as well as part of a team. o Willingness to learn new skills and adapt to changing responsibilities. o Positive attitude and a strong work ethic. o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). o Proficiency with the following: • Teams • Zoom • Adobe • DocuSign • SharePoint