Administrative Assistant

Role Summary: Provide general administrative support. Research and prepare a wide variety of information requests, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files. Responsibilities & Requirements: \- Administration – Produce, update, and provide support on MS documents, databases, and other departmental systems; use expertise to help improve processes. \- Office and Organizational Skills – Ability to be resourceful and proactive, utilizing strong organizational skills and time management. \- Correspondence – Prepare emails, reports, agendas, and meetings notes as needed. \- Data Collection and Reporting – Collect and organize data using pre-set tools, methods, and formats to generate standard reports. \- Document Preparation – Prepare required documents and tracking using a variety of applications such as Microsoft Office and other standard office software. \- Data Compliance – Works to understand data collection, processing, and protection rules and regulations to achieve compliance that matches organization objectives and applicable laws. \- Business Meetings/Events Arrangement - Schedule appointments, arrange meetings and conferences, and organize travel plans, as needed. \- Operational Compliance – Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure adherence to those standards. \- Procurement - Support others by carrying out a range of procurement activities. \- Other duties as assigned Preferred Experience / Skills: \- Verbal Communication – Uses clear and effective verbal communication skills to express ideas and request actions. \- Planning and Organizing – Works with guidance to plan, organize, and prioritize activities to efficiently meet business objectives . \- Customer Service – Knowledge of customer service principles and practices. \- HS Diploma / GED and / or 0-2 years relevant experience