Administrative Assistant

******Job Description Summary****** =================================== We are looking for a highly organized and motivated Administrative Assistant to support our site and leadership team. This role provides hands-on experience in a fast-paced, global aerospace environment, with exposure to standard work, daily management, and site routines. **Job Description** =================== **Key Responsibilities** * Support travel planning for executives (itineraries, bookings) and assist with preparing expense reports * Translate short documents and communications (HR, Compliance, Communications, and other functions as needed) * Order office supplies and business cards; maintain basic inventory * Help document and update procedures / standard work for administrative and office tasks, aligned with FLIGHT DECK (GE Aerospace’s lean operating model focused on improving safety, quality, delivery, and cost) * Provide basic administration for weekly and monthly meetings (scheduling, invitations, simple trackers, notes) * Assist with coordination of site meetings and events, such as All Employee Meetings, Shingi events, ERG activities, and other company events * Support preparation of presentations (ex. site updates) using provided content and templates * Help manage facility-related requests: room bookings, catering/logistics/parking, shop tours for visitors, new members’ entry cards, training logistics, office adjustments, visitor parking lists, etc. * Assist with creating purchase requisitions in Oracle and helping track invoice approvals * Support logistics for site audits (invitation letters, airline tickets, local transport, hotels) * Help draft and distribute simple site communications (emails, posts, reminders) **Qualifications / Requirements** * Strong organizational skills and attention to detail * Good verbal and written communication skills * Comfortable using Microsoft Office (Outlook, Word, Excel, PowerPoint) and willing to learn internal tools (e.g., Oracle) * Ability to manage multiple tasks, follow standard work, and meet agreed timelines with guidance * Professional attitude, respect for confidentiality, and openness to feedback * Fluent in English and Czech * Eligibility to work in the country of employment, consistent with local regulations **Desired Characteristics** * Proactive and curious, with a willingness to learn in a lean, continuous-improvement environment  * Team player who collaborates well with colleagues at all levels * Customer-focused mindset when supporting leaders, teams, and visitors * Ability to follow standard work while helping to improve it over time **What we offer:** * Hybrid setting - after onboarding home office possible. * Meal vouchers (130 CZK/day) fully paid by employer. * Fresh fruit and vegetables at work twice a week. * Multisport card contribution upon agreement * Health Days (massages, specialist consultations, yoga sessions, wellness packages). * Private on-site gym. * International team ******Additional Information****** ================================== **Relocation Assistance Provided:** No