Administrative Assistant

**Job Purpose** The Administrative Assistant is responsible for providing professional, confidential, efficient and effective administrative and facilities support to the PR Angola office.  **Key Duties and Responsibilities** **1\. Providing administrative support to** **the Country Manager** **and other staff members** * Ensuring that filing systems are structured and up to date and as per PR Angola standards * Collating credit card summaries and facilitating new employees credit card application process. * Facilitating the distribution of documents and emails to the relevant parties  * Handle correspondence on functional matters to and from the Country Manager/Managers as delegated  * Maintaining a calendar of key dates for events taking place and the boardroom calendar  * Ensuring that routine administrative duties are properly and timeously completed  * Ensuring the maintenance of all office supplies, equipment and furniture  * Organizing regular testing of electrical equipment  * Ensuring the office is clean and tidy at all times  * Organizing for conferences, meetings, lunch/dinner by booking venue/boardroom/restaurant  * Ensuring all relevant information (e.g. agendas, presentation, support material) are ready before conference/meeting  * Organizing all local and international travel and accommodation arrangements for all staff members and external parties visiting Angola * Create and update contact list for Key contacts (Brand Companies, Banks, Authorities, and Region Directors)  * Responsible for all PO (Purchase Order) administration for the PR Angola office  **2\.** **Personal Assistant to Country Manager**  * Assisting the Country Manager with report writing, implementing systems and procedures * Managing the Country Manager’s diary by scheduling meetings and informing him of upcoming meetings * Taking minutes for the Country Manager’s meetings where relevant * Preparing presentations on behalf of the Country Manager (where relevant)  * Ensure that the contact list for the Country Manager is maintained and up to date  * Ensuring the Country Manager’s home bills and repairs and maintenance are done on time  * Ensuring that the Country Manager’s expense reports are prepared in a timely manner  **3\.** **Stakeholder Engagement & Compliance** \- Foster strong relationships with internal and external stakeholders  * Enquiries from Managers and other employee replied courteously with no delay  * Enquiries from external person handled professionally and responses (Oral/written) arranged * Maintain productive relationship with external stakeholders * Assist the various stakeholders in ensuring all compliance related topics is adhered to accordingly as per Country/Group protocols  **4\.** **Ad** **hoc Tasks** * Support and implementation of S&R objectives   * Support and implementation of H&S objectives  * Assist HR with onboarding of new employees and ensure tools are available before new join starts  * Assist HR in organising employee engagement sessions/events   **Key Competencies and Experience** * Bachelor’s degree in business administration or related field  * Three (3) years working experience in a similar role  * Knowledge and experience in using Microsoft Office (Word, Excel, PowerPoint, Outlook)  * Planning and organizing skills  * Time management skills  * Ability to maintain confidentiality  * Interpersonal skills  * Verbal and written communication skills  * Ability to pay attention to detail  * Ability to maintain confidentiality  * Ability to take initiative and be pro-active  * Ability to be flexible and adaptable  * Language Proficiency: English and Portugues **Job Posting End Date:** **Target Hire Date****:** 2026-10-01 **Target End Date**: