Administrative Assistant

**Job Description:** As part of the Administrative Support domain, we are looking for a motivated and service-oriented professional to join our Secretarial Services team. This opportunity is within the Administrative and Management Support Service, where you will play a key role in delivering high-quality administrative and management support while contributing to the effective day-to-day operations of the team. Working closely with colleagues, you will help ensure the smooth running of the service and support a dynamic and collaborative working environment. **Key Responsibilities** * Organisation of meetings, workshops, Conferences and related logistics * Secretarial Support * Newcomer handling (Badge request, IT request, Office Accommodation) * Public Relations planning and support * Filtering correspondence and enquiries * Taking and producing minutes of meetings * Preparation of background data before meetings * Travel organisation * Financial activities in SAP, Manpower Planning and assignment in PLANISWARE  * Booking the timesheets for Staff members * Production of statistics for missions etc. Essential Skills and Qualifications ----------------------------------- * At least a secondary education and professional training in administrative techniques. * Applicants must be highly proficient in MS Office (Word, Excel & PowerPoint) and Corporate E-mail Systems (Outlook). * Strong proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint, as well as experience using corporate email systems such as Outlook. * Excellent organisational skills, with a keen eye for detail and the ability to build and maintain effective working relationships. * A proactive, self-motivated approach, with the ability to work independently and effectively in an international and multicultural environment. * Fluency in English, which is the Agency's primary working language. Knowledge of German would be considered an asset. **Desirable Skills** * Practical knowledge of SAP and familiarity with ESA financial and procurement processes. * Experience using document management systems, such as ECLIPSE/Spice. * Proficiency in Microsoft SharePoint and Microsoft Teams. * A good understanding of service delivery principles and the ability to work effectively as part of a service-oriented team. * Previous experience in public relations or a related field. **Furthermore** * CV in Europass Format * Permission to work in the EU **Seniority:** Expert **Primary Location:** DE - Darmstadt - ESOC **Contract Type:** **Hybrid Working:** Onsite