Administrative Assistant

Job description: Admin Assistant: About the Role: TIMBERTEK is a Dubai-based wood flooring company specializing in solid wood flooring installation, restoration, maintenance, sanding, and polishing for premium residential and hospitality projects. We are looking for a proactive and detail-oriented Admin assistant to support our day-to-day operations, coordinate projects, and ensure smooth communication between clients, suppliers, and the internal team. Key Responsibilities: * Oversee daily administrative tasks, including documentation, filing, and record management. * Coordinate schedules between the sales team, site team, and clients for installations, maintenance, and restoration projects. * Prepare quotations, invoices, and maintain payment records. * Maintain project documentation, service records, and job files. * Monitor inventory of flooring materials, finishing products, and tools, and coordinate replenishment with suppliers. * Assist the site team with scheduling, site access arrangements, and client follow-ups. * Respond to client enquiries via phone, email, and WhatsApp, and arrange site visits and quotation requests. * Maintain supplier and client databases, contracts, and related documentation. * Support general office administration, including attendance records and procurement of office and site supplies. * Prepare basic reports on project progress, service requests, and ongoing jobs. Requirements: * Prior experience in the renovation or maintenance industry is essential. * Bachelor's degree or diploma in Business Administration or a related field, or equivalent practical experience. * Minimum 2 years of experience in administration or office coordination, preferably within fit-out, interiors, flooring, maintenance, construction, or contracting. * Strong organizational skills with the ability to manage multiple tasks and coordinate with clients, suppliers, and site teams. * Proficient in Microsoft Office and comfortable learning CRM, scheduling software, and AI tools to improve workflow. * Process-oriented with strong organizational and problem-solving skills. * Detail-oriented with a high level of accuracy. * Strong written English and communication skills. Salary: AED 3000 per month Work Arrangement: This role is currently work-from-home. Depending on business requirements and performance, it may transition to a remote, hybrid, or onsite position in the future. Why Join Us? Join a collaborative and fast-paced team where your attention to detail, organizational skills, and ideas for improving processes will be valued and encouraged. Job Type: Full-time Work Location: Remote Please mention the word \*\*SMILE\*\* and tag RMTA2LjIxOS4xNjAuMTc3 when applying to show you read the job post completely (#RMTA2LjIxOS4xNjAuMTc3). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.