Administrative Associate V

**Job Title** Administrative Associate V **Agency** Texas A&M University **Department** Environmental Health & Safety **Proposed Minimum Salary** Commensurate **Job Location** College Station, Texas **Job Type** Staff **Job Description** **A Glimpse of the Job** The Administrative Associate V is responsible for coordinating daily office support activities and administrative interactions, maintaining administrative records, coordinating meetings, greeting visitors, distributing mail, tracking administrative metrics, and ordering supplies. **Essential Duties** **Administrative Support** * Coordinates daily office support activities and administrative interactions * Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matter * Coordinates the maintenance of files, records, office supplies, or equipment * Maintain office supply inventory and order office supplies as needed **Coordinate meetings** * Coordinate departmental staff meetings, manage calendars for room reservations, order business meals as necessary * Maintain meeting logs, take, and publish meeting notes, provide assistance with scheduling meetings, guest speakers * Organize information and materials for distribution **Customer Service** * Answer EHS main line and direct phone calls * Acts as the point of contact for internal and external clients * Distribute mail * Responds to departmental personnel and customer inquiries via email * Provide general support to visitors * Gather information for the emergency response phone calls that come in during normal business hours to provide to the team on-call **Business Support** * Create invoices or requisitions for review to the Department of Finance for Operations * Maintains fiscal and administrative records * Provides travel support with gas and travel cards * Serves as back up support for EHS based finance and operations tasks **Assist with departmental administration** * May assist with administration of contracts and summary reports * Composes correspondence * Assists with administration of unit, program, or project * Maintain work anniversaries and birthday databases * Interacts with IT to update internal directory * Assists with coordinating student worker tasks * Makes recommendations for process improvements, administrative changes, or new initiatives **What You Need to Know** **Salary**: $19.62/hour  **Cover Letter/Resume:** A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.   **Required Education and Experience** * High school diploma or equivalent combination of education and experience * Five years of experience in general office or clerical work **Knowledge, Skills, and Abilities** * Knowledge of word processing, spreadsheet, and database applications * Ability to multitask and work cooperatively with others * Excellent written communication, analytical, interpersonal, and organizational skills * Ability to work in a high stress environment * Ability to work with sensitive information and maintain confidentiality * Ability to work independently once given a project **Other Requirements and Factors** * This position is security sensitive * This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures * All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements **Instructions to Applicants:** _Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application._     All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.