Administrative Coordinator I

**Job Title** Administrative Coordinator I **Agency** Texas A&M University **Department** Global Engagement **Proposed Minimum Salary** $4,230.08 monthly **Job Location** College Station, Texas **Job Type** Staff **Job Description** **Our Commitment** Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. **What We Want** **The Department of Global Engagement is seeking a highly organized and adaptable Administrative Coordinator** who will provide critical support to the office, demonstrating strong administrative experience, exceptional communication skills, and sound decision-making judgment. The position requires advanced proficiency in office software, the ability to manage multiple tasks in a fast‑paced environment, and a professional, collaborative approach when engaging with various stakeholders. **Who We Are** The Department of Global Engagement strategically aligns several critical internationally focused units bringing together Education Abroad, Global Partnership Services, and International Student and Scholar Services. As a hub of resources and partnerships, Global Engagement fosters the University’s commitment to solving the world’s most pressing problems through a focus on transformational international education and research that serves our local communities and the world at large. **What You Need to Know** **Salary:** $50,760.96 **Special Instructions:** A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.   **Qualifications** **Required Education and Experience** * Bachelor's degree or equivalent combination of education and experience. * Two years of related experience. **Preferred Qualifications** * Experience in planning, coordinating, and executing events of varying scale, including managing logistics, vendor relationships, budgeting, and on‑site operations. **Knowledge, Skills, and Abilities** * Knowledge of word processing, spreadsheet, database, and presentation applications. * Ability to multitask and work cooperatively with others. * Interpersonal and communication skills. * Planning and organizational skills. * Demonstrated ability to make sound, informed decisions and exercise independent judgment while managing complex or ambiguous situations with minimal supervision. * Ability to load and transport materials needed for hosting events and programs, which may include lifting and setting up heavy equipment. **Responsibilities** **Event Planning and Coordination** * Plans, organizes, and assists with the execution of events such as student programs, faculty development programs, workshops, awards ceremonies, board meetings, and international delegation visits. * Coordinates logistics which could include venue booking, catering, marketing, and registration. * Maintains records and processes for event planning. * Manages contracts and pays invoices for events and programs. * Serves as the primary point of contact for event participants and partners. * Provides on-site support for major events and programs. * Conducts post-event surveys and/or assessments to gather feedback from stakeholders to inform planning processes and program outcomes. * Assists with flag reservations, delivery, set-up, and takedown. **Administrative Support** * Provides administrative support for the Executive Director. * Coordinates travel arrangements, prepares expense reports, and assists with budget maintenance. * Reviews calendars and coordinates the preparation of agendas for meetings and presentations. * Reviews documents and prepares reports. * Analyzes requirements for projects or initiatives and writes project summaries. * Drafts official communication on behalf of the Global Engagement Department and Executive Director. * Assists the Senior Administrative Coordinator/Executive Assistant as needed with various administrative tasks for the Global Engagement Department and the Associate Vice President. **Office Management** * Provides front office reception support and serves as the front-line individual to greet guests, answer phone lines, monitor shared email accounts, sort and distribute mail, and direct questions to the appropriate individuals. * Performs business functions such as coordinating the inventory and ordering of supplies and equipment, processing work orders, submitting purchase orders, billing, and maintenance of files and records. * Coordinates student worker schedules and front-desk coverage. * Hires, trains, and supervises student workers. * Monitors office procedures and ensures adherence to said procedures. * Develops, evaluates, and also makes recommendations for process improvements, administrative changes, or new initiatives **Why Texas A&M University?**   We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   * [Medical,](https://www.tamus.edu/benefits/medical/) [prescription drug,](https://www.tamus.edu/benefits/prescriptions-express-scripts/) [dental,](https://www.tamus.edu/benefits/dental/) [vision,](https://www.tamus.edu/benefits/vision-insurance/) [life and AD&D,](https://www.tamus.edu/benefits/life-add/) [flexible spending accounts](https://www.tamus.edu/benefits/flexible-spending-accounts/), [and long-term disability insurance](https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums  * [12-15 days](https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays   * Up to [eight hours of paid sick leave](https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least [eight hours of paid vacation](https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) each month  * Automatic enrollment in the [Teacher Retirement System of Texas](https://www.trs.texas.gov/Pages/Homepage.aspx)   * Health and Wellness: [Free exercise programs and release time](https://flourish.tamu.edu/wellness-release-time/)  * Professional Development: All employees have access to free [LinkedIn Learning](https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more   * [Educational release time and tuition assistance](https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee  * [Living Well,](https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees  All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.