Administrative Coordinator

**Intelcom | Dragonfly**  With more than 100 sorting stations and operations across three continents, **Intelcom | Dragonfly** is Canada’s leader in last-mile logistics. Our vision is clear: **to deliver fast, accurate, and reliable service powered by cutting-edge technology.**  **Your Role: At the Heart of the Chain** **Core Duties:**   * Serve as a liaison between warehouse operations and other departments (HR, IT, Procurement, etc.) to streamline communication and resolve issues efficiently.  * Identify opportunities to improve administrative processes and workflows; recommend and help implement enhancements to improve efficiency and accuracy.  * Organize internal meetings, including preparing agendas, booking meeting rooms, taking minutes, and distributing follow-ups.  * Help coordinate on-site events or initiatives that support team engagement and morale.  * Support and organize service tickets related to warehouse operations, including equipment and facility-related issues.  * Assist management in scheduling vendor services, ensuring timely service delivery.  **Document Management:**  * Maintain accurate and organized records of warehouse activities, including inventory logs, shipping documents, and compliance records.  * Ensure that all documents are securely stored in accordance with company policies and legal requirements.  * Conduct regular audits of document storage systems to ensure accuracy and completeness.  **Employee Scheduling:**  * Develop and distribute employee schedules in **Humanity**, ensuring all shifts are covered and resolving scheduling conflicts or changes.  * Coordinate with sorting management to meet operational needs and manage team adjustments.  **Reports and Presentations:**  * Prepare and analyze various reports related to warehouse operations, such as inventory levels, order fulfillment, and performance metrics.  * Create and present presentations for internal meetings and management reviews, highlighting key data and insights.  **Procurement:**  * Manage procurement activities, including ordering and tracking supplies, equipment, and materials needed for warehouse operations through **EWAY** and **ServiceNow**.  * Monitor facility supply levels (e.g., pallet wrap, garbage bins, labels) and anticipate future needs to prevent shortages or overstocking.   * Other duties as assigned.  **Why Join Intelcom | Dragonfly?** * Short- and medium-term growth opportunities  * Comprehensive group insurance  * Group RRSP program  * Employee Assistance Program…  This position has been opened to address a genuine organizational need within the company. At **Intelcom | Dragonfly**, we move forward together. We believe diversity is a strength, every role matters, every person has a place, and every voice deserves to be heard.  **The process is simple**: If your profile catches our attention, a member of our recruitment team will contact you for an initial conversation. Then, you’ll meet directly with the site manager.  See you soon! _Accommodation measures are available for individuals with disabilities throughout our recruitment process, in compliance with the law. Please let us know if you have any specific needs._