Administrative Receptionist

**Job Title** Administrative Receptionist **Agency** Texas A&M University System Offices **Department** General Counsel **Proposed Minimum Salary** Commensurate **Job Location** College Station, Texas **Job Type** Staff **Job Description** The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond. The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance. **Salary:** $3,657.34 - $4,583.33 per month commensurate with experience. **Job Description Summary:** Provide administrative support to the Director, Clery Act Compliance & Law Enforcement Liaison and the System Ethics and Compliance Office. Serves as the first point of contact for the Moore-Connally Building by greeting guests, checking in guests, answering phones, answering emails, and performing administrative duties.  _This position serves as the first point of contact for visitors at the Moore-Connally Building at the receptionist's desk, Monday - Friday, 8:00 am - 5:00 pm._ **Responsibilities:** \- Serves as the first point of contact for the Moore-Connally Building and all building occupants by greeting guests in a friendly and professional manner. \- Assists guests with checking in using a computer-based system. \- Answers main building phone line using a multi-line phone system, routes calls and forwards messages. \- Manages multiple Outlook domains, multiple Outlook calendars. \- Manages pre-planned visitors/meetings. \- Helps maintain office supplies, inventories, equipment acquisitions/disposals. \- Composes, transcribes, proofreads and edits correspondence, reports, memorandum, and other documents. \- Helps schedule and coordinate meetings and/or conference rooms for SO employees as needed. \- Sorts incoming USPS mail upon delivery. Work closely with building superintendents regarding building maintenance and received mail. \- Works closely with building superintendents to know what workers are in the building. \- Works closely with immediate supervisor regarding building closures and front door access (ie., A&M System closures, etc.). \- Assists with management of ID access for System Offices employees at the Moore-Connally Building. \- Assists the Ethics and Compliance Officer and SECO department as needed. \- Maintains confidentiality. \- Other duties as assigned. **Education and Experience:** \- Bachelor's degree or equivalent combination of education and experience. \- Two years of relevant customer service and administrative support experience, including experience using a multi-line phone system. **Knowledge, Skills and Abilities:** \- Ability to work as part of a team. \- Excellent customer service and interpersonal communication skills. \- Professional, courteous, and welcoming demeanor. \- Conflict resolution and de-escalation skills. \- Advanced skills in word processing, spreadsheets, calendars, and other online software. \- Ability to multitask in a fast-paced, high-traffic environment. \- Punctuality and excellent attendance. \- Ability to multi-task and work cooperatively with others. **Preferred Qualifications:** \- Experience within The Texas A&M University System. **Other Requirements:** This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.