Administrative Specialist 1

**Initial Posting Date:** 09/03/2026 **Application Deadline:** 09/20/2026 **Agency:** Department of Human Services **Salary Range:** $3,798 - $5,193 **Position Type:** Employee **Position Title:** Administrative Specialist 1 **Job Description:** **The** [**Oregon Department of Human Services**](https://www.oregon.gov/odhs/about/pages/default.aspx) **is proud to be an Equal Opportunity Employer.** We are guided by our [Equity North Star](https://www.oregon.gov/odhs/equity/Pages/equity-north-star.aspx) and our vision for a positive [RiSE organizational culture](https://www.oregon.gov/odhs/about/Pages/rise.aspx) that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. **Opportunity awaits!** Are you passionate about helping others and making a difference every day? Join us as an Administrative Specialist 1 and be part of a team that values collaboration, growth, and service. **Summary of Duties** As an **Administrative Specialist 1**, you will: * Greet visitors, answer phones, and help clients get the services they need by providing forms, answering questions, and directing them to the right staff or community resources. * Help with scheduling, ordering supplies, preparing reports, supporting interviews and onboard new staff, and keeping things running smoothly in the office. * Upload and manage client and provider documents using electronic systems and assist with maintaining accurate records. * Assist home care workers and providers with applications, background checks, and maintaining their records. * Handle mail, payments, faxes, and office equipment. Support vehicle fleet tracking and other office functions as needed. * Attend meetings and training courses, take notes, help with community events, and take on special projects as assigned. **Minimum Qualifications** A valid driver’s license and acceptable driving record are required for this position. * Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; Or * An associate degree in general office occupations; and One year of experience with records processing, generating documents, and gathering and sorting data. Or * An equivalent combination of education and experience. **Essential Attributes** We are looking for candidates with: * Experience using innovative thinking to develop solutions and improve processes. * Experience recognizing, analyzing, and resolving a wide range of challenges with empathy and professionalism. * Experience providing thoughtful guidance and support to individuals navigating complex or sensitive issues. * Experience demonstrating leadership by supporting team members and contributing to a positive work environment. * Experience clearly conveying information in a respectful, concise, and audience-appropriate manner. **Working Conditions** * Duties for this role will be performed in an office setting. * Occasional work in the community may be required. * Occasional travel is required for meetings, trainings, and collaboration with partners. * The work schedule is Monday to Friday, 8 am to 5 pm PT. * You may work with individuals experiencing trauma or crisis, some whom may have difficulty managing their emotions. * Quick decision-making may be necessary to ensure the safety of yourself and others. **Attention all candidates!** **Clearly describe how you meet the minimum qualifications and essential attributes in your application materials.** Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history. * **Your application materials are used to determine your starting salary range.** Please ensure that all education and experience you would like considered are included in your application materials. **Note:** Your resume and cover letter may be uploaded in the Resume/CV field on the online application. You can attach multiple files in this area at once. * **The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.** If you are selected as the final candidate and a degree is listed as a minimum qualification for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process. * **Artificial Intelligence (AI) Usage:** The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification. **Background Checks and Requirements** * If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. [Additional background check information.](https://www.oregon.gov/odhs/background-checks/Pages/faq.aspx) * The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States. **Benefits** * [ODHS Employee Resource Group](https://www.oregon.gov/odhs/about/pages/workforce-diversity.aspx) communities that promote shared learning. * Cost of Living Adjustments. * Annual salary increases (until you reach the top of the listed salary range). * Amazing [benefits package](https://www.oregon.gov/jobs/Pages/Benefits.aspx). * Possible eligibility for the [Public Service Loan Forgiveness Program](https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service). **Employment Preference** **Veterans’ and Oregon National Guard preference:** * Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit [Veterans Resources.](https://www.oregon.gov/jobs/Pages/Veterans.aspx) **General Information** * This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).   * This recruitment may be used to fill future vacancies in the same classification. **Contact Information** Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), and application or Job-specific questions. Please include the job requisition number: **REQ-206146**. * **Recruiter:** Amanda Alvarado. * **Email:** [email protected] * **Phone (call or text):** 541-709-8695.