Administrative Specialist 2- Aviation

**Dallas is Growing. Grow With Us.** Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture, we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community. **Job Summary** Performs intermediate-level administrative support or technical program assistance in disseminating information, maintaining filing systems, and performing intermal administrative support work in accounting, procurement, contract developoment, budgeting, **Job Description**   **Overview** The Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments. **Essential Functions** **1** Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending **2** Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties. **3** Prepares, interprets, and disseminates information concerning agency programs and procedures. **4** Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department. **5** Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met. **6** Assists in the preparation of presentations for administrative hearings. **7** Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing. **8** Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date. **9** Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials. **10** Performs any and all other work as needed or assigned. **Knowledge and Skills** **1** Knowledge of office practices and administrative procedures. **2** Knowledge of customer service techniques to resolve problems and issues. **3** Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies. **4** Ability to coordinate, lead and train others. **5** Ability to interpret rules, regulations, policies, and procedures. **6** Communicating effectively verbally and in writing. **7** Establishing and maintaining strong working relationships. **Minimum Qualifications:** =========================== **EDUCATION**: * High school diploma or GED **EXPERIENCE:**  * Four (4) years administrative support experience involving three (3) or more of the following: * Accounts payable/receivable * Invoice reconciliation and payment * Correspondence/publication preparation * Procurement * Budget analysis/preparation * Contract administration * Policy/procedure development * Records management and/or report writing * Financial management **EQUIVALENCIES:**  * A bachelor's degree (or higher) in business, education or social science field will meet the education and experience requirements. * An associate degree in any field plus two (2) years of the specified experience will meet the education and experience requirements. * A bachelor's degree (or higher) in a non-specified field plus two (2) years of the required experience will meet the education and experience requirements. ****OTHER REQUIREMENTS:****  * Must pass Transportation Security Administration (TSA) background check. **Salary Range**   $24.39 - $27.71   The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications. City of Dallas is an Equal Opportunity Employer.