Administrative Specialist I

**Dallas is Growing. Grow With Us.** Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture, we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community. **Job Summary** Performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions to include maintaining filing systems, and performing internal administrative support work, accounting, contract development, and accounts payable/receivable. Works under general supervision with moderate latitude for the use of initiative and independent judgement. **Job Description**   **Overview** The Administrative Specialist I performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments. **Essential Functions** **1** Prepares, interprets, and disseminates information concerning departmental programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents. **2** Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties. **3** Assists in the development of administrative or technical policies and procedures for programs, department initiatives, or other projects. **4** Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department. **5** Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met. **6** Assists in the preparation of presentations for administrative hearings. **7** Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing. **8** May assist in the development of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date. **9** Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials. **10** Performs any and all other work as needed or assigned. **Knowledge and Skills** **1** Knowledge of office practices and administrative procedures. **2** Knowledge of customer service techniques to resolve problems and issues. **3** Skill in standard office equipment and software. **4** Ability to implement administrative procedures and to evaluate their effectiveness. **5** Ability to coordinate, lead and train others. **6** Ability to interpret rules, regulations, policies, and procedures. **7** Communicating effectively verbally and in writing. **8** Establishing and maintaining strong working relationships. **MINIMUM QUALIFICATIONS:** **EDUCATION:**  * High school diploma or GED. **EXPERIENCE:**   * Three (3) years administrative support experience involving two (2) or more of the following: \- Accounts payable/receivable. \- Correspondence/publication preparation. \- Procurement. \- Budget analysis/preparation. \- Contract administration. \- Policy/procedure development. \- Records management and/or report writing. \- Financial Management **EQUIVALENCIES:**  * Associate degree in any field plus one (1) year of the specified experience will meet the education and experience requirements. * Bachelor’s degree in business, education, or social science field will meet the education and experience requirements. * Bachelor’s degree or higher in any field other than those stated above, plus one (1) year of the specified experience will meet the education and experience requirements. * Master’s degree or higher in business, education, or social science field will meet the education and experience requirement. **OTHER REQUIREMENTS:** *  Must pass a TSA Background Check (Aviation only) **Salary Range**   $49,254.40 - $55,348.80   The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications. City of Dallas is an Equal Opportunity Employer.