Administrator

The Site Administrator is responsible for providing administrative, inventory control, logistics coordination, invoicing, reporting, and operational support to the Site & Operations Manager. The incumbent ensures effective management of fuel and lubricant inventories, accurate transaction processing, customer service excellence, and compliance with company procedures and operational standards. **Key Responsibilities:** **Stock Management and Inventory Control** * Daily fuel and lubricant stock reconciliations. * Maintain quantity and quality controls on stock. * Record all stock receipts, issues, transfers, returns and adjustments. * Monitor stock levels and replenishment requirements. * Manage critical spares inventory. * Conduct stock counts and support audits. * Investigate stock discrepancies and losses. **Operations Administration and Logistics Coordination** * Support daily operational activities and KPI monitoring. * Ensure successful delivery execution against approved schedules. * Ensure road tankers are cleared at loading points and at KCM entrance. * Track delivery confirmations within required timelines. * Reconcile trip reports and transporter losses within seven days. * Support CAPEX project administration. * Process requisitions timeously. **Financial Administration and Reporting** * Process customer invoices accurately. * Minimize invoicing errors. * Capture all manual transactions on the same day received. * Support banking and petty cash administration. * Control office consumables. * Prepare operational and inventory reports. **Customer Service and Stakeholder Management** * Support customer service KPIs. * Resolve customer issues including returns, invoicing errors, contamination, spillages and dry-outs. * Maintain relationships with customers and contractors. **HSSE, Compliance and Governance** * Promote compliance with HSSE standards. * Participate in audits and inspections. * Maintain compliance documentation. * Support incident investigations. **Requirements:** **Qualifications:** * Diploma or Degree in Business Administration, Logistics, Supply Chain Management, Accounting, Operations Management or related discipline. **Experience:** * Minimum three years relevant experience. * Experience in inventory control and stock management. * ERP experience preferred. **Skills:** * Inventory management * Financial administration * Logistics coordination * Reporting and analysis * Microsoft Office and ERP systems * Valid driver’s license **Competencies:** * Planning and Organizing * Attention to Detail * Customer Service Orientation * Problem Solving * Stakeholder Management * Teamwork * Time Management * Results Orientation