Associate Executive Facilities - Byds

**Scope:** * The Administrative Assistant role will encompass both front of house support to a high customer service level, together with administrative support for the Pune office. This role reports to Sr, Manager Finance, Pune. **Our current technical environment:** * Basic of MS office **What you’ll do:** * Responds to routine questions from associates in the office regarding daily operations. * Greet and assist clients and visiting associates ensuring a high level of customer service. * Co-ordinate meeting room and function bookings, set-up requirements and lunches, working closely with the Senior staff to ensure all meetings/events run smoothly. * An aptitude for technology to support the use of audio-visual equipment. * Arrange taxis, couriers and outgoing mail. * Open and action incoming mail and couriers. * Maintain a strong relationship with the building management team. * Co-ordinate general facility and equipment maintenance and cleaning and maintain a list of approved vendors, ensuring a high service standard and competitive pricing. * Ensure office supplies and catering supplies are stocked and order as and when necessary. * Ensure compliance with health and safety requirements. * Ad hoc project work and provide local support for other departments such as Sales, Marketing, IT, HR and Payroll as required. * Any other ad hoc task required to support the office. May be required to work varying hours based on the operational needs of the office. **What we are looking for:** * English language knowledge are required. * Ability to provide administrative support quickly, efficiently and effectively - identifying pragmatic solutions. * Professional, confident individual with effective written and verbal communication skills comfortable working with Executive level personnel. * An enthusiastic and self-motivated personality and the ability to contribute to the office culture. * Prior experience in an Information Technology orientated environment would be an advantage but not essential. * Ability to work unsupervised, applying effective time management and self-management skills, with the capability to be flexible. * Practical hands-on approach. * Interest for technology. * First Aid trained or agreement to undertake relevant training. * Proficient in Microsoft Office products -Word, Excel, Outlook, PowerPoint. **Our Values** If you want to know the heart of a company, take a look at their values. Ours unite us. They are what drive our success – and the success of our customers. Does your heart beat like ours? Find out here: [Core Values](https://blueyonder.com/about/core-values) All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.