Business Coordinator 3

**Job Title** Business Coordinator III **Agency** Texas A&M University Health Science Center **Department** TI Finance Centralized **Proposed Minimum Salary** $3,750.00 monthly **Job Location** Bryan, Texas **Job Type** Staff **Job Description** Our Commitment    Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are  As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.  What we want   The Business Coordinator III, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision. What you need to know **Salary:** $45,000-61,940.50 (based upon applicant qualifications) **Responsibilities:** **Financial Support** * Plans, develops, implements, coordinates, and monitors financial services, aligning with the ongoing needs and activities at the Telehealth Institute with onsite oversight and supervision from the TI Operations Director * Serves as an approver and back up signer of vouchers and requisitions. Reviews and audits reconciliations of all accounts. * Assists with developing, monitoring, and reporting budget activity. Assists with preparing complex monthly and annual financial reports as requested. * Assists with coordinating annual fiscal year closing activities and drafting new fiscal year plans. * Assists with costing allocations and corrections as directed. Manages maintenance of all business files. Composes standard and ad hoc reports and business-related correspondence. * Coordinates fiscal activities with minimal supervision. Proposes solutions to complex financial problems. * Audits and approves cash handling activities and assist with the oversight of purchasing activities. * Develops, implements, and audits business procedures upon approval and advises upper administration. * Assists in managing financial oversight and administering contracts and grants. * Assists principal investigators with information necessary to develop budgets. * Reviews and audits reconciliations of multiple unit accounts and reconciles procurement cards for department and staff. * Reviews and approves orders in AggieBuy, completes receiving, processes change requests, and enters requisitions. * Orders equipment, computers, office supplies for department, clinic, and telehealth programs. Creates receivables contracts in iPayments, creates IDT's for research participants. * Responds to inquiries from staff and vendors regarding payment or services. Reviews open commitments on accounts. Contacts vendors for pending invoices and supplies. **Administrative Support** * Leads the timely processing of tuition payments and the submission of instate waivers. * Maintains Fixed Assets. * Coordinates inventory process, to include monthly inventory check, and maintenance of business files. * Trains staff on new and existing business procedures and interprets policies and regulations for staff. * Provides backup to property management, surplus, department mail/deliveries, submitting facilities work orders. * Coordinates the purchase of business parking placards, as needed. * Processes travel expenses for research projects in multiple departments via Concur and/or Chrome River. * Assists travelers on research projects to co corresponding expense reports following funding agency and state/university guidelines. * Maintain inventory levels and order ongoing supplies for the Institute. * Serve as a liaison with Financial Management Operations (FMO), Sponsored Research Services (SRS), human resources, and PIs regarding processes and procedures. * Coordinate with and submit requests for time off to the TI Operations Director for consideration and approval prior to submitting centrally. * Other duties as assigned **Qualifications** **Required Education and Experience:** * Bachelor’s degree in applicable field or an equivalent combination of education and experience. * Four years of related experience in general office, accounting, or personnel operations. **Preferred Qualifications** * Experience in general office, finance/accounting in higher education * Experience with TAMU applications (FAMIS, AggieBuy, iPayments, Concur, Canopy and Maestro) * Experience processing travel * Experience within a healthcare setting * Experience with Workday * Knowledge of state and federal financial practices * Skill in processing travel and expense reimbursements using Concur **Knowledge, Skills, and Abilities** * Knowledge of word processing and spreadsheet applications. * Interpersonal and communication skills. * Planning and organizational skills. * Ability to multitask and work cooperatively with others. **Why Texas A&M University?**    We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.    * [Medical,](https://www.tamus.edu/benefits/medical/) [prescription drug,](https://www.tamus.edu/benefits/prescriptions-express-scripts/) [dental,](https://www.tamus.edu/benefits/dental/) [vision,](https://www.tamus.edu/benefits/vision-insurance/) [life and AD&D,](https://www.tamus.edu/benefits/life-add/) [flexible spending accounts](https://www.tamus.edu/benefits/flexible-spending-accounts/), [and long-term disability insurance](https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums   * [12-15 days](https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays    * Up to [eight hours of paid sick leave](https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least [eight hours of paid vacation](https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) each month   * Automatic enrollment in the [Teacher Retirement System of Texas](https://www.trs.texas.gov/Pages/Homepage.aspx)  * Health and Wellness: [Free exercise programs and release time](https://flourish.tamu.edu/wellness-release-time/)   * Professional Development: All employees have access to free [LinkedIn Learning](https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more    * [Educational release time and tuition assistance](https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee   * [Living Well,](https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees  **Instructions to Applicants:** Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.  All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.