Business Support & Workplace Operations Specialist

Business Support & Workplace Operations Specialist **Company:** PT Boeing Indonesia Boeing Global Enterprise Services (BGES) is a highly diversified team of 200+ employees internationally, providing safe, secure, sustainable and compliant workplace operations, facilities management and business support services to 100+ non-USA locations in 40+ countries. Our BGES team works in close collaboration and partnership with all the enterprise functions, business units, employees and key stakeholders to deliver a global capability. Boeing Global Enterprise Services (BGES) has an exciting opportunity for a **Business Support & Workplace Operations Specialist,** providing excellent learning opportunity at local, regional and global level. This role is based in **Jakarta, Indonesia**. The role requires working from the office on daily basis. This position will focus on regional & global continuous process improvements initiatives, sustainability initiatives, data analysis, internal & external reporting, project management and support BGES office operations. This position will be hired on a **1 year fixed term contract**, the extension will be subjected to business's decision. **Responsibilities:** * Perform Front-of-house duties and conduct daily Office Walkthroughs to ensure workplace standards, safety and functionality are maintained. * Support day-to-day office administration including visitor management, meeting room scheduling, office supplies & deliveries management, mail distribution & courier services, invoices processing to ensure smooth workplace operations. * Assist in coordinating facilities-related activities, including vendor liaison, maintenance scheduling, and follow up on repair works to ensure timely resolution. * Support the planning and execution of Office Events, internal meetings and engagements, including logistical coordination and onsite arrangements as assigned. * Maintain and update simple tracking tables in Excel (e.g., headcount, office expenses) and the email distribution list. * Provides cross-coverage to ensure continuity of workplace operations during team members leave or peak periods. * Support BGES Manager with administrative and coordination tasks as required. * Assist with basic documentation and PowerPoint presentations or reporting needs. * Ad-hoc duties as assigned. **Basic Qualifications:** * Diploma holder. * 1–2 years of experience in office administration, facilities project management, office operations and compliance, visitor and event support, and stakeholder management. * Experience in vendor management. * Proficiency in Microsoft Office applications, including Excel, PowerPoint, Word, and SharePoint. * Strong English language skills, both written and spoken. * Excellent communication and interpersonal skills. * Strong team player with a collaborative mindset. **Preferred Qualifications:** * Self-starter with a positive attitude, high ethics and able to work under pressure in a time-constrained environment. * Methodical and thorough with a focus on detail and completion of tasks. **Other job-related information** * Benefits and pay are determined in line with Indonesia labor market practices. This is not an expat assignment. ******Language Requirements:****** Not Applicable **Education:** High School Diploma or Equivalent **Relocation:** Relocation assistance is not a negotiable benefit for this position. **Security Clearance:** This position does not require a Security Clearance. **Visa Sponsorship:** Employer will not sponsor applicants for employment visa status. **Contingent Upon Award Program** This position is not contingent upon program award **Shift:** Not a Shift Worker (Indonesia)