Data Entry Specialist

### **Data Entry Specialist (Excel / CRM / High Accuracy) – Remote** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **About the Role** We’re hiring a **Data Entry Specialist** to ensure critical business data is **accurate, complete, and always up to date** across systems. ### This is not just basic data entry. This role is responsible for **data accuracy, consistency, and reliability** — directly impacting decisions across finance, sales, operations, and leadership. If you’re detail-obsessed and catch mistakes others miss, this role fits you well. ### **What You’ll Do** ### **Data Entry & Accuracy (Core Focus)** * Enter and update records in: * Salesforce * HubSpot * Airtable * Excel / Google Sheets * Cross-check entries against: * Invoices * Contracts * Customer and HR records * Identify and fix: * Duplicate records * Missing data * Formatting inconsistencies ### **Data Cleaning & Maintenance** * Standardize datasets using: * Filters * Pivot tables * Formulas * Apply consistent: * Naming conventions * Categories * Data structures * Perform weekly audits to maintain data quality ### **File & Record Management** * Organize and maintain files in: * Google Drive * Dropbox * Microsoft SharePoint * Ensure all files are: * Structured * Searchable * Version-controlled * Audit-ready ### **Reporting & Cross-Team Support** * Generate daily/weekly reports: * Transaction logs * Status updates * Data audit summaries * Support: * Finance (AR/AP entries) * Sales (lead/contact updates) * HR (employee records) ### **Compliance & Data Security** * Maintain strict confidentiality of sensitive data * Ensure compliance with: * GDPR * HIPAA * CCPA ### **Process Improvement** * Identify recurring data issues * Recommend: * Automation opportunities * Better templates * Improved workflows * Help reduce manual errors over time ### **What Makes You a Strong Fit** * You notice errors instantly * You are highly consistent and disciplined * You are comfortable with repetitive, high-volume work * You take ownership of data accuracy ### **Required Experience & Skills** * 1–2 years of data entry, clerical, or admin experience * Strong proficiency in: * Excel / Google Sheets (filters, pivots, formulas) * Experience with CRMs like: * Salesforce or HubSpot * High typing speed with strong accuracy * Strong attention to detail ### **Nice to Have (Top Candidates)** * Experience in high-volume environments (finance, e-commerce, healthcare) * Basic SQL or scripting knowledge * Familiarity with data cleaning tools * Exposure to compliance-heavy workflows ### **What a Typical Day Looks Like** * Enter and update data across CRM and spreadsheets * Audit records for accuracy and completeness * Clean datasets (duplicates, missing fields, formatting) * Cross-check data with source documents * Generate reports for internal teams * Organize and maintain digital records **In short:** You ensure **the business can trust its data 100% of the time**. ### **Key Metrics (KPIs)** * Typing accuracy ≥ 98% * Error rate < 1% * Same-day or next-day data updates * Reports delivered on time * Clean, structured, audit-ready datasets ### **Why This Role Stands Out** * Clear, structured work environment * High ownership over data quality * Direct impact on business decisions * Opportunity to grow into: * Data Analyst * Operations Analyst * Reporting Specialist ### **Apply Now** ### If you: * Care about precision * Work fast without sacrificing accuracy * Take pride in clean, organized data ### This role is a strong fit. Originally posted on [Himalayas](https://himalayas.app)