Department Support Assistant 3 - Surgical Services

**Hourly Pay Range:** $21.08 - $31.62 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors. **Position Highlights**: * **Position**: Administrative Assistant III * **Location**: Primarily at Elmhurst Hospital, light travel to other hospitals for meetings/events * **Full Time/Part Time**: 40 hours per week * **Hours**: 7:30am – 4:00pm hours may flex based on department needs * **Required Travel**: Light travel to other Endeavor Hospitals for special events / meetings. **What you will need**: * **License**: N/A * **Education**: High School diploma required, Bachelor Degree preferred * **Certification**: N/A * **Experience**: 3-5 years of Experience * **Skills**: Typing, Virtual Meeting Media Platforms, Microsoft Excel, Word, PowerPoint and Outlook **What you will do:** The Department Support Assistant III will provide advanced administrative support to the executive and senior management of the Surgical Services team at Endeavor Health. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment. This role will report to, and support the system Vice President, Surgical Services & Anesthesia. Overall responsibility for supporting ongoing business operations for the department, including maintaining communications, organizing and completing department tasks, supporting program coordination. In addition to... * Serve as the primary point of contact for the service line executives (Directors), managing schedules, correspondence, and communications. * Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time. * Draft, edit, and proofread executive-level emails, memos, reports, and other documents. * Ensure all communication is professional and reflects the executive team's voice and objectives. * Maintain and update documents, records, and databases with the utmost accuracy and adherence to healthcare regulations. * Generate and compile reports, data analyses, and presentations for executive decision-making. * Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings. * Process invoices, monitor spending, and reconcile financial statements for the executive team. * Oversee office operations and supplies, ensuring smooth day-to-day functioning. * Assist in the onboarding of new administrative team members and contribute to their training. * Handle sensitive and confidential information with the utmost discretion and professionalism.