Event Executive

We are looking for a proactive and detail-oriented Event Executive to manage end-to-end event planning and execution. This role involves translating client briefs into well-executed event experiences, coordinating closely with internal teams and vendors, and ensuring smooth on-ground delivery. You will play a key role in delivering events that align with brand objectives and provide a strong experience for attendees. What You'll Do Event Pre-Planning and Coordination • Ability to comprehend client briefs, identify key objectives, and align event planning with client expectations. • Develop creative event ideas that match brand identity and objectives, ensuring a seamless experience for attendees. • Establish a structured event timeline, delegate responsibilities effectively, and ensure smooth coordination among internal teams. Vendor Management • Liaising with Vendors on Brief: Effectively communicate event requirements, including design, setup, and logistical needs, ensuring vendors fully understand expectations. • Quotation & Negotiation: Source quotations from multiple vendors, compare pricing and services, and negotiate for cost-effective yet high-quality solutions. • Vendor Coordination: Oversee vendor deliverables, ensure timely execution, and troubleshoot any last-minute challenges to maintain event quality. • On-Site Supervision: Ensure vendors execute their tasks as per agreed timelines and quality standards, addressing any issues in real time. Event Management • On-Ground Execution: Oversee event setup, manage timelines, and ensure smooth event flow, adhering to planned objectives and brand guidelines. • Crisis Management: Identify potential risks and respond effectively to any on-site issues to minimize disruptions. • Stakeholder Coordination: Ensure seamless communication between clients, vendors, and internal teams to maintain event alignment. • Guest & Experience Management: Oversee attendee experience, ensuring hospitality, engagement, and brand messaging are well executed. Post-Event • Event Wrap-Up & Reporting: Ensure proper event closure, including dismantling, return of materials, and budget reconciliation. • Post-Event Analysis: Gather feedback from stakeholders, assess event success, and identify areas for improvement. • Documentation & Learnings: Compile an event report detailing key takeaways, challenges, and recommendations for future events. Who You Are • Bachelor’s degree in any discipline. • Fluent in English, written and spoken. • 1 to 2 years of experience in Marketing / Advertising. • Target and result-oriented mind with a passion for working independently. • Well-organized, responsible, and occupied with problem-solving skills. • Creative, detail-oriented with the ability to take initiative, prioritize, and multitask. Why You'll Love It • Advanced AI tools for all positions • Creative office at XXXX • Competitive Salary • Performance Review (2 times per year) • Annual Performance Bonus • Annual Paid Leave • Marriage, Compassionate, and Parental Leaves • Health Insurance • Social Security • Monthly, Quarterly, Annual MVP Awards (prizes up to 8,000USD)