Executive Admin & Finance

**ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)** The **National Institute of Education (NIE), Singapore**, is Singapore’s national teacher education institute, and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being **An Institute of Distinction: Leading the Future of Education,** and our mission to **Inspire Learning, Transform Teaching and Advance Research**. Read more about NIE [here](https://www.ntu.edu.sg/nie/about-us). NIE invites suitable applications for the position of **Executive, Admin & Finance** with the [Office for Research (OfR)](http://www.ntu.edu.sg/nie/research/office-for-research). This role is responsible for supporting day-to-day administrative, financial and procurement operations, ensuring timely processing, accuracy and compliance with organizational policies and funding requirements. This is a contract post till 31 Mar 2028. **Responsibilities:** * Process claims and invoice submissions received from Project Teams, Office for Research and Research Centres in a timely and accurate manner. * Handle manual and system-based claims, including transport, general, transcriber claims and visiting consultant claims. * Verify supporting documents, funding availability, and compliance with established financial policies and guidelines. * Process agency invoices for Part-time Research Staff and liaise with relevant stakeholders on any discrepancies or clarifications. * Check, review, and process manual and system-based Purchase Requests (PRs) in accordance with procurement procedures. * Review and verify Invitation to ITQ documents to ensure completeness, accuracy, and compliance with institutional and audit requirements. * Coordinate with project teams, vendors, and procurement units to resolve procurement-related queries. * Provide general administrative support to the Office for Research and project teams (during events) to ensure smooth day-to-day operations. * Perform Goods Receipt (GR) for project purchases in a timely manner to facilitate payment processing and ensure compliance with procurement and financial procedures. * Support centralized inventory management by tracking assets, ensuring accuracy and consistency of records, and maintaining well-organized, accessible storage areas. * Assist with asset-related activities such as asset loaning and returns, proper labelling of devices, and conducting physical verification and stocktaking exercises. * Support handling asset losses and disposals, and preparing reports for assessment and endorsement. * Assist in other ad-hoc administrative and financial tasks as assigned. **Requirements** * A Polytechnic Diploma in Finance, Business Administration or a related field. * At least 2-3 years of relevant working experience. * Responsible, systematic, and able to work independently with minimal supervision. * Strong attention to detail and accuracy in handling financial documents. * Proficient in Microsoft Office, especially Excel and Word. **Closing Date** The closing date of the advertisement is 17 July 2026. We regret that only shortlisted candidates will be notified. **Other Information** NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to availability of seats. Hiring Institution: NIE