Executive - Administration

**Job Title** Executive - Administration **Job Description Summary** **Job Description** * **_Key Responsibilities_** * **_Provide day-to-day administrative and operational support to the Hiring Manager and project teams._** * **_Maintain and update project documentation, trackers, databases, and records to ensure accuracy and accessibility._** * **_Coordinate and schedule meetings, interviews, and appointments, while effectively managing calendars and priorities._** * **_Monitor and follow up on action items, deliverables, and deadlines to ensure timely completion._** * **_Attend meetings and prepare accurate Minutes of Meeting (MoM), capturing key discussions, decisions, and action points._** * **_Track and communicate progress on decisions, follow-ups, and pending tasks arising from meetings and discussions._** * **_Prepare meeting agendas, presentations, reports, and executive summaries to support business objectives._** * **_Draft, review, proofread, and format professional correspondence, emails, and other business communications on behalf of the Hiring Manager._** * **_Assist with internal and external stakeholder communication, ensuring professionalism and responsiveness._** * **_Facilitate clear, concise, and timely communication across teams, departments, and stakeholders._** * **_Maintain confidentiality of sensitive business information and documents._** * **_Support special projects and administrative initiatives as assigned by the Hiring Manager._** * **_Skills & Competencies_** * **_Excellent verbal and written communication skills._** * **_Strong organizational and time management abilities._** * **_Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams)._** * **_Strong attention to detail and accuracy._** * **_Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment._** * **_Professional demeanor with strong interpersonal and stakeholder management skills._** * **_Ability to handle confidential information with discretion and integrity._** * **_Qualifications_** * **_Bachelor's degree in any discipline from a recognized university._** * **_1 to 5 years of experience in administrative support, executive assistance, project coordination, or a similar role._** * **_Prior experience supporting managers, senior leaders, or project teams will be preferred._** * **_Excellent organizational, planning, and multitasking skills with the ability to manage competing priorities effectively._** * **_Strong attention to detail and commitment to accuracy in documentation and communication._** * **_Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams._** * **_Strong verbal and written communication skills with the ability to interact professionally with internal and external stakeholders._** * **_Ability to maintain confidentiality and handle sensitive information with discretion and professionalism._** * **_Proactive approach to problem-solving and ability to work independently with minimal supervision._** * **_Strong interpersonal skills and a collaborative mindset to support cross-functional teams and business objectives._** * **_Preferred Competencies_** * **_Experience in preparing meeting agendas, presentations, reports, and Minutes of Meeting (MoM)._** * **_Familiarity with project tracking tools and administrative processes._** * **_Ability to manage calendars, coordinate meetings, and follow up on action items effectively._** * **_Demonstrated ability to work in a fast-paced environment while meeting deadlines._** INCO: “Cushman & Wakefield”