Executive Administrative Assistant

We are seeking a highly organized, proactive, and detail-oriented **Executive Assistant** to support executives and their teams within the STI (Secure Truncations and interfaces) organization at NXP. This role requires a strong ability to manage complex schedules, coordinate activities across teams, and ensure smooth day-to-day operations. The ideal candidate is a trusted partner who thrives in a fast-paced, global environment and demonstrates exceptional judgment, communication, and organizational skills. **Key Responsibilities** **Manager Support** * Provide comprehensive administrative support to managers, including calendar management, meeting coordination, and travel arrangements * Creating, handling and follow up of invoices * Contractor and supplier management, logistics, export control * Act as a gatekeeper and facilitator for communications * Prepare presentations, reports, and meeting materials with high attention to detail **Team & Organizational Support** * Support  teams with coordination of team events, workshops, and offsites * Help drive rhythm-of-business activities (staff meetings, reviews, reporting cycles) * Assist in onboarding new team members and supporting internal processes * Manage logistics for cross-functional collaboration across global teams * Arrange and manage national and internation travel for team members **Operational Excellence** * Track and manage action items, follow-ups, and deadlines * Maintain documentation, organizational charts, and key contact lists * Support budget tracking, purchase orders, and expense management * Identify opportunities to improve administrative processes and efficiency **Communication & Coordination** * Serve as a key point of contact between teams, and stakeholders * Facilitate communication across different time zones and geographies, interface with other sites and assistants * Ensure smooth information flow and alignment within the organization **Qualifications & Experience** * Proven experience as an Executive Assistant or similar role supporting managers and teams * Strong organizational and multitasking skills with the ability to prioritize effectively * Excellent written and verbal communication skills in English (additional languages are a plus) * High level of professionalism, discretion, and confidentiality * Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word) and ability to learn new tools. * Ability to work independently and proactively in a dynamic environment **Preferred Attributes** * Experience supporting teams in a fast paced technology environment * Strong interpersonal skills and a collaborative mindset * Ability to anticipate needs and act with a sense of urgency * Comfortable working in an international, matrixed organization [More information about NXP in France...](https://www.nxp.com/company/about-nxp/worldwide-locations/france:FRANCE) #LI-7795