Executive Administrative Assistant

### Executive Administrative Assistant We are seeking a highly organized, detail-oriented, and dependable Executive Administrative Assistant to provide administrative, accounting, and operational support. The ideal candidate is proactive, comfortable managing multiple responsibilities, and has hands-on experience with QuickBooks Online (QBO) and AccuLynx. This position involves a combination of administrative support, CRM management, data management, billing, and day-to-day operational tasks. ### Key Responsibilities * Perform administrative tasks, data entry, and data mining * Manage and maintain accurate records in the CRM * Assist with CRM management and marketing automation * Upload and organize material and labor bills * Process and pay invoices and bills * Apply invoices and credits to the appropriate jobs * Prepare and process weekly checks for crews and subcontractors * Process and track adjuster fees * Maintain accurate job-related billing and payment records * Monitor and respond to emails * Handle and return calls received through the answering service * Maintain organized and up-to-date records across QuickBooks Online and AccuLynx * Provide additional administrative and operational support as needed ### Qualifications * Hands-on experience with QuickBooks Online (QBO) – Required * Hands-on experience with AccuLynx – Required * Previous experience in an administrative or executive administrative support role * Experience with invoicing, billing, accounts payable, or bookkeeping-related tasks * Experience with CRM management and data entry * Strong attention to detail and accuracy * Excellent written and verbal English communication skills * Strong organizational and time-management skills * Ability to prioritize tasks and manage recurring deadlines * Comfortable handling emails and phone communication * Ability to work independently and take initiative ### Preferred Experience * Experience working in the roofing, construction, restoration, or contracting industry * Familiarity with job costing and assigning expenses to specific jobs * Experience processing payments for crews and subcontractors * Familiarity with insurance-related processes and adjuster fees Salary: $5 - $7 Depends on Experience Originally posted on [Himalayas](https://himalayas.app)