Executive Assistant

Job Description We are seeking a highly organized, proactive, and trusted Executive Assistant to provide comprehensive support to the Managing Director and Saudi Leadership Team. In this role, you will serve as a key partner in enabling effective leadership operations, ensuring seamless coordination across stakeholders, and supporting the delivery of high-impact business priorities. The ideal candidate will bring strong executive presence, exceptional discretion, and the ability to manage complex priorities in a dynamic, fast-paced environment. **Key Responsibilities** **Executive & Office Support** * Provide proactive administrative support to the Managing Director, including calendar management, correspondence, documentation, and daily office operations. * Prepare high-quality reports, presentations, and corporate materials. * Maintain organized filing systems and support efficient office administration. **Leadership & Stakeholder Coordination** * Act as a liaison for the Saudi Leadership Team, facilitating collaboration across functions and stakeholders. * Support communication and coordination with internal and external partners. * Serve as a trusted and confidential member of the Leadership Team**.** **Meeting & Governance Management** * Coordinate leadership meetings, including agendas, materials, minutes, and action tracking. * Support Business Reviews, Town Halls, and leadership forums to ensure effective execution and follow-through. **Travel & Expense Management** * Manage domestic and international travel arrangements, visas, itineraries, and accommodations. * Process expenses, support budget tracking, and liaise with vendors in compliance with company policies**.** **Events & Engagement** * Plan and deliver leadership visits, employee events, and engagement activities. * Organizing all senior management team visits to Saudi and all Saudi Leadership team away days/team building sessions * Coordinate regional and global leadership visits with strong cultural awareness and professionalism. **Confidentiality & Compliance** * Handle sensitive information with discretion and professionalism. * Ensure compliance with company policies, processes, and administrative standards. **Projects & Continuous Improvement** * Support special projects and operational improvement initiatives. * Leverage digital tools and collaboration platforms to enhance efficiency and ways of working. **Additional Projects:** Partner with HR on organizational development and design initiatives supporting employee development programs that enhance organizational capability and support long-term career growth. **Requirements** * Minimum 5 years of experience supporting senior executives (Senior Director / Executive level). * Proven experience in executive administration, office management, and leadership support. * Strong organizational and prioritization skills, with the ability to manage multiple competing demands. * Excellent written and verbal communication skills, with strong stakeholder engagement capabilities. * Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint) and digital collaboration platforms. * Demonstrated experience in: * Complex calendar and travel management (including visas) * Event planning and coordination * Expense management and budget tracking * High level of integrity, discretion, and professionalism. * Strong attention to detail, problem-solving capability, and ability to anticipate needs. * Cultural awareness and ability to work across diverse teams and geographies. **Required Skills:** Adaptability, Communication, Event Planning, Interpersonal Relationships, Meeting Organization, Microsoft Outlook, Office Administration, Prioritization, Reporting and Analysis, Scheduling **Preferred Skills:** Current Employees apply [HERE](https://wd5.myworkday.com/msd/d/task/1422$6687.htmld) Current Contingent Workers apply [HERE](https://wd5.myworkday.com/msd/d/task/1422$4020.htmld) **Search Firm Representatives Please Read Carefully**  Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.  **Employee Status:** Regular **Relocation:** **VISA Sponsorship:** **Travel Requirements:** **Flexible Work Arrangements:** Not Applicable **Shift:** **Valid Driving License:** **Hazardous Material(s):** **Job Posting End Date:** 08/17/2026 **\*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.**