Executive Assistant - Freelance Remote

**About the ClientA fast-moving solo founder operating across IT consulting, real estate, and a Go High Level services business is seeking proactive, tech-savvy support. The client is building foundational systems (corporate formation, domains/web presence, operations) while juggling multiple income streams that demand reliable coordination and discretion. Daily communication happens in a secure, blockchain-based environment with an emphasis on efficiency, confidentiality, and operational follow-through.** ****Why does this role exist?**** **This role exists to restore control over time, communication, and operations so the founder can focus on high-level decisions and growth. The assistant will own email, calendar, Go High Level execution, and day-to-day coordination across IT, real estate, and marketing activities to reduce chaos and missed commitments. Ultimately, the role builds repeatable systems and proactive workflows that prevent emergencies from becoming disruptions.** ### **The Impact you’ll make** ****Inbox, Calendar, and Time Orchestration**** * **Own Outlook/mail.com inboxes: triage, prioritize, label, and draft replies; maintain daily executive brief.** * **Take full control of scheduling across time zones; confirm/reschedule appointments and build buffers.** * **Implement time-blocking, reminders, recurring cadences, and SOPs that minimize missed or late meetings.** ****Go High Level (GHL) Operations**** * **Set up and maintain pipelines, calendars, automations, forms/funnels, and campaigns.** * **Manage contact lists, tagging/segmenting, and list hygiene; coordinate outbound and follow-ups.** * **Monitor funnel/campaign performance and troubleshoot issues or propose improvements.** ****Social Media and Light Content**** * **Draft, schedule, and publish posts on Instagram, Facebook, X, and TruSocial.** * **Repurpose content; perform light editing/design in Canva aligned to brand guidelines.** * **Maintain a content calendar and report on consistency and engagement trends.** ****Research, Compliance, and Business Foundations**** * **Research corporate formation and state compliance (e.g., California vs. alternatives); track filing deadlines.** * **Coordinate domain registration and basic website setup with vendors; maintain a compliance calendar.** * **Document SOPs/processes and keep an organized knowledge base up to date.** ****Real Estate and Vendor Coordination**** * **Liaise with tenants and contractors; schedule maintenance and coordinate property tasks.** * **Maintain records in property management software (system TBD by client).** * **Create and manage an after-hours escalation playbook and coordinate on-call vendors for emergencies.** ****Executive Support, Tools, and Confidentiality**** * **Communicate daily via OurLink; join scheduled calls via Google Meet as needed.** * **Use AI tools (Gemini, Claude, ChatGPT) to draft summaries, outlines, and first-pass content.** * **Handle sensitive data with strict confidentiality and comfort working under NDA.** ### **Skills, Knowledge and Expertise** ****Required:**** * **Proven IT background with strong understanding of business/IT concepts and terminology.** * **Hands-on Go High Level expertise (automations, pipelines, calendars, funnels, campaigns).** * **Demonstrated mastery of executive inbox/calendar management for a U.S.-based leader.** * **Proactive communicator who contributes ideas and process improvements, not just tasks.** ****Your superpowers are...**** * **Technical: Outlook and mail.com mastery; Go High Level power user; Canva basics; social scheduling; comfort with AI tools (Gemini, Claude, ChatGPT); familiarity with property management software; basic domain/DNS and website setup coordination; familiarity or openness to learn OurLink (blockchain-based comms).** * **Operational: Time blocking, prioritization, meeting hygiene, and SOP documentation.** * **Interpersonal: Proactive, solutions-oriented, calm under pressure, excellent written English, and high discretion/NDA comfort.** * **Business savvy: Ability to connect IT/tech, marketing automation, and real estate ops into coherent workflows.** ****WFH Set-Up:**** * **Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.** * **Internet speed of at least 40MBPS** * **Headset with an extended mic that has noise cancellation and a webcam** * **Back-up computer and internet connection** * **Quiet, dedicated workspace at home** ****You should apply if...**** * **You thrive in fast-paced, multi-business environments and love turning chaos into clear, repeatable systems.** * **You’re a self-starter who brings recommendations, anticipates needs, and executes with minimal direction.** * **You’re tech-forward, curious about AI and automation, and comfortable learning new platforms quickly.** * **You value confidentiality, reliability, and being the steady operational backbone behind a busy founder.** ****What to expect... **Work Setup:** * Remote position * Must have a reliable internet connection and a quiet workspace * Required to provide own computer with Intel Core i5 or something similar or higher operating system **Working Hours:** * 40 hours per week * Monday–Friday, 9:00 am–5:00 pm Pacific Time **Compensation:** * $7 per hour * No benefits package included **** ### ****Benefits**** ****[](https://res.cloudinary.com/pinpointhq/image/upload/v1726318909/uploads/production/h0nvppetbg03uftd0cvc.png)  [](https://res.cloudinary.com/pinpointhq/image/upload/v1726318784/uploads/production/rgwtxj4zjp1osdl44pmu.png)  [](https://res.cloudinary.com/pinpointhq/image/upload/v1726318880/uploads/production/fdqtlewimsqtdsz5tb4m.png)  [](https://res.cloudinary.com/pinpointhq/image/upload/v1726318892/uploads/production/g3pbqsx1ksditw8d7jrq.png)  [](https://res.cloudinary.com/pinpointhq/image/upload/v1726318898/uploads/production/yfs4hzxxslvbkeuier7s.png)  [](https://res.cloudinary.com/pinpointhq/image/upload/v1726318902/uploads/production/g4xvq0qahoi5wdcjecgg.png)**** Originally posted on [Himalayas](https://himalayas.app)