Executive Assistant & General Operations

AAG-P1-10 **Key Responsibility** **1.** Executive Assistant Duties •Meeting Arrangement and Support: Organize, schedule, and assist with executive meetings, ensuring all logistical aspects are well-prepared. •Event Management and Support: Assist in planning and executing internal and external events. •Executive Schedule and Resource Management: Manage executive calendars, ensure necessary resources are stocked, and handle budget-related tasks such as expense claims. **2.** Perform and lead adequate Supplier, Customer and Service Provider qualification activities General Administration & Affairs •Contract and Website Management: Oversee the management of call center contracts, website maintenance, and media email communications. •Shared Office Management: Check, sort, and distribute incoming mail and packages for the shared office space. •Legal Document Management: Maintain a log sheet for contracts and securely store legal documents. **3**. Procurement Responsibilities •Supplies and Inventory Management: Monitor and procure office supplies and resources to ensure smooth office operations. •Vendor Management: Liaise with suppliers and vendors to negotiate terms, manage procurement contracts, and ensure timely delivery of goods and services via Esker System Owner •Budget and Expense Tracking: Maintain records of procurement expenses and ensure purchases align with budget allocations. •Compliance: Ensure all procurement processes comply with company policies and legal standards. **4\.** Commercial support Provide overall support to KAM team in terms of sales activities, including communicating,  reporting, arranging meeting with external & internal related stakeholders **5\.** External communication Coordinate external communication activities. Work as liaison between regional PR and respond to regional request on corpo-rate PR related activities. Manage and support on company homepage. **Qualifications** * Minimum Bachelors degree * Proactive to take new tasks and responsibilities * Positive attitude and good communication skill * Fluent in both written and spoken English & Korean * Over 5 years of working experience as executive assistant is needed in a global multinational company (preferred in pharmaceutical industry)   **Additional Job Description:** **Primary Location:** KR Seoul **Job Posting Date:** 2026-08-13 **Job Type:** Fixed Term Contract (Fixed Term)