Executive Assistant

**It's fun to work in a company where people truly BELIEVE in what they're doing!** Job Description:  _**Ingram Micro is a leading technology company for the global information technology ecosystem.**_ _**With the ability to reach nearly 90% of the global population, we play a vital role in the worldwide IT sales channel, bringing products and services from technology manufacturers and cloud providers to business-to-business technology experts.**_ _**Our market reach, diverse solutions and services portfolio, and digital platform Ingram Micro Xvantage set us apart.**_ The Executive Assistant provides dedicated secretarial and administrative support to the Managing Director and senior executives. This role requires a highly organized and proactive professional who can manage schedules, coordinate meetings, handle confidential information, and support day-to-day business operations effectively in a fast-paced environment. **Responsibilities** * Provide executive secretarial and administrative support primarily to the Managing Director and other senior management as required. * Coordinate and manage internal and external meetings, including scheduling, logistics, agenda preparation, meeting materials, and accurate minute-taking. * Prepare reports, presentations, correspondence, and other business documents with a high degree of accuracy and professionalism. * Manage executive travel arrangements, expense claims, reimbursements, and itinerary planning. * Liaise with regional office supporting team for cross-territory conference, visits arrangement, including agenda / itinerary preparation and other logistics support. * Handle confidential and sensitive information with the highest level of discretion and professionalism. * Support ad hoc projects and administrative tasks assigned by the Managing Director and senior management. **Requirements** * Degree holder of any discipline. * 10 - 15 years of relevant experience in executive administration, executive assistance, or secretarial support, preferably supporting senior leadership. * Experienced and familiar with MNC culture and practice, able to communicate with employees at different levels and territories. * Strong interpersonal, stakeholder management, and communication skills across all levels of the organization. * Demonstrated ability to handle confidential information with sound judgment, professionalism, and discretion. * Proven ability to work independently and perform under pressure in a fast-paced environment. * Proficiency in Microsoft Office applications, including MS Word, Excel & PPT.