Executive Assistant

Silent-Aire, a Johnson Controls company, is a global leader in the design, engineering, manufacturing, and deployment of innovative data centre infrastructure solutions. We deliver mission-critical solutions to some of the world's largest technology companies, enabling highly efficient and sustainable data centre operations across global markets. Position Summary ---------------- We are seeking an experienced, highly professional Executive Assistant to provide dedicated onsite support to the Vice President & General Manager of Silent-Aire EMEA & APAC. This role serves as a trusted partner to the executive leader, ensuring the efficient management of business priorities, executive communications, stakeholder engagement, and operational activities across a multi-regional organization. The successful candidate will thrive in a fast-paced, international environment and demonstrate exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities while maintaining the highest levels of professionalism and confidentiality. Key Responsibilities -------------------- ### Executive Support * Manage a complex and dynamic calendar across multiple time zones, ensuring effective prioritization of meetings, travel, and business commitments. * Coordinate and prepare executive schedules, ensuring alignment with strategic business priorities. * Manage incoming communications, correspondence, and requests on behalf of the Vice President & General Manager. * Prepare presentations, reports, briefing materials, agendas, and meeting documentation. * Track action items and follow up with leadership teams to ensure timely execution and accountability. ### Stakeholder Management * Serve as a key point of contact for senior leaders, customers, partners, and internal stakeholders across EMEA, APAC, and global functions. * Facilitate communication and collaboration between executive leadership and cross-functional teams. * Build strong working relationships across the organization and represent the executive office with professionalism and discretion. ### Meeting & Event Coordination * Organize leadership meetings, town halls, business reviews, and executive workshops. * Coordinate meeting logistics, agendas, presentations, and minutes. * Support planning and execution of regional leadership events, customer engagements, and strategic business meetings. ### Travel & Expense Management * Arrange complex domestic and international travel itineraries. * Manage travel logistics, accommodations, visas where required, and contingency planning. * Process expense reports and ensure compliance with company policies. ### Business Operations Support * Assist with annual planning cycles, leadership reviews, and strategic initiatives. * Support the preparation of business performance reports and executive dashboards. * Coordinate confidential projects and administrative activities on behalf of the executive leadership team. * Maintain accurate records and documentation in accordance with company standards. ### Confidentiality & Governance * Handle highly confidential business, financial, and personnel information with discretion and integrity. * Ensure sensitive information is managed appropriately and maintained securely. * Support governance activities and adherence to organizational policies and procedures. Required Qualifications ----------------------- * Bachelor's degree or equivalent experience preferred. * Minimum 5 years' experience supporting senior executives, preferably at Director, Vice President, General Manager, or C-suite level. * Experience supporting leaders within a multinational or matrixed organization. * Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Teams, and Word. * Proven experience managing complex calendars, international travel, and executive priorities. * Exceptional written and verbal communication skills. * Strong organizational skills with the ability to manage multiple competing priorities. Preferred Qualifications ------------------------ * Experience supporting global or regional leaders across multiple geographies. * Previous experience within engineering, construction, manufacturing, technology, data centre, or infrastructure industries. * Experience coordinating leadership events, board meetings, or executive-level presentations. Key Competencies ---------------- * Executive presence and professionalism * Excellent judgment and decision-making * Strong stakeholder management skills * High attention to detail * Proactive and solutions-focused mindset * Ability to work independently with minimal supervision * Adaptability and resilience in a fast-paced environment * Exceptional confidentiality and integrity * Strong planning, prioritization, and execution skills What Success Looks Like ----------------------- * Executive time is optimized through proactive calendar and priority management. * Leadership meetings and communications are executed seamlessly. * Stakeholders receive responsive, professional support. * Business priorities, follow-ups, and key deliverables are effectively coordinated. * The Vice President & General Manager is enabled to focus on strategic leadership and business growth.