Executive Assistant - M F X

**Job Description:** **Location:** Aimargues **Segment:** Royal Canin **Type of contract:** Permanent We're looking for an Executive Assistant to ensure seamless, efficient and high-quality support to the France General Manager and his leadership team, acting as a central partner to keep operations running smoothly and priorities moving forward. This role is essential in creating focus, structure and clarity in a fast-paced, highly collaborative environment. **What are we looking for?** ============================ * You have **strong experience as an Executive Assistant** and are **comfortable supporting multiple senior leaders simultaneously, mastering complexity and prioritisation.** * You deliver **high-quality, reliable support** by proactively anticipating the needs of senior leaders, so they can focus on strategy and impact rather than logistics. * You bring **contagious energy, a positive mindset and a genuine passion for supporting leadership teams,** your role is as much about mindset as it is about tasks. * You **adapt with ease to different leadership styles**, shifting priorities and evolving workflows * You stay **composed, structured and solution-oriented** in a fast-moving environment, you keep momentum, maintain clarity and ensure nothing critical falls through the cracks. * **Yo****u truly enjoy the Executive Assistant role:** managing details matters to you, but so does making a real difference behind the scenes for the leadership and the organisation. * **You speak both french & english** **What will be your key responsibilities?** ============================================== * Provide comprehensive expense report support to senior leaders. * Manage complex calendars, making independent scheduling decisions based on priorities, requiring forward-thinking and strategic planning. * Process and update purchase order requests for multiple teams within the unit/segment. * Prepare official documentation, business invitation letters and visa applications for senior leaders; act as the main point of contact and advisor for all visa-related matters. * Plan and coordinate internal meeting logistics, including video/audio conferences (Teams/Skype), room bookings, catering, and guest arrangements. * Organise global meetings, ensuring smooth coordination across multiple time zones. * Manage external meeting logistics such as hotel blocks, group transportation, venue selection, pricing, and invitations. * Arrange domestic and international travel, including flights, hotels and ground transportation. * Interface professionally with leadership, internal teams, clients, key stakeholders and high-profile external contacts. * Support the Executive Coordinator Team Lead with event management and overflow tasks. * Perform additional duties as needed based on workload and business priorities. **What can you expect from Mars?** ================================== * At Mars, we believe in a relationship of mutual trust, dignity and respect between our company and Associates that is more meaningful than the standard employer/employee relationship. * As Associates, we can expect to be respected, supported and valued as individuals, to be treated fairly and equitably. * The opportunity to learn and develop, taking charge of your own career across Mars * A unique and ideal work environment to become the leader in health through nutrition for cats and dogs!