Executive Assistant

### **Executive Assistant (Operations & Client Coordination) – Remote | GoHighLevel (GHL) | U.S. Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **About the Role** We’re hiring a **highly organized, execution-driven Executive Assistant** to support a fast-growing business in the automotive space. This is **not a traditional admin role**. You’ll act as the **operational right hand to the founder**, owning communication, coordination, and execution across multiple workflows. Your role is to **keep everything moving, organized, and on track** — without constant oversight. If you’re someone who thrives in fast-paced environments and naturally takes ownership, this role puts you at the center of operations. ### **What You’ll Own** ### **Client Communication & Management** * Manage inbound client inquiries and prioritize urgent requests * Draft and send professional updates, summaries, and responses * Ensure **fast, consistent follow-ups** * Maintain a high-quality client experience ### **Contractor Coordination** * Coordinate with freelance contractors across projects and deals * Track progress, timelines, and deliverables * Ensure nothing falls behind or gets missed * Maintain clear communication across all stakeholders ### **CRM & Operations Management** * Own and maintain CRM systems, specifically GoHighLevel * Keep all client and deal records clean and up to date * Support onboarding by organizing client information * Ensure full visibility across pipelines and workflows ### **Scheduling & Daily Execution** * Manage calendars using Google Calendar * Coordinate meetings and daily priorities via Gmail * Prepare context and materials for client or partner calls * Support daily check-ins and execution alignment ### **Research & Reporting** * Conduct light research (market comparisons, inventory checks, data gathering) * Organize findings into clear, structured insights * Support decision-making with relevant information ### **What Success Looks Like** * Clients receive fast, professional communication * No missed follow-ups or dropped tasks * CRM is clean, structured, and reliable * Contractors stay aligned and on schedule * Founder stays out of day-to-day execution ### **What Makes You a Strong Fit** * Highly organized and detail-oriented * Proactive — you don’t wait for instructions * Comfortable managing multiple workflows * Strong communicator with professional tone * Reliable and responsive during U.S. hours * Calm under pressure and adaptable ### **Requirements (Must-Have)** ### **Experience** * 2+ years supporting: * Founder * Executive * Small business owner * Experience managing client communication and follow-ups ### **Core Skills** * Strong hands-on experience with GoHighLevel (**non-negotiable**) * Proficiency in: * Gmail * Google Calendar * Google Docs & Google Drive * Excellent written and verbal English * Strong multitasking and organization * Ability to work independently with shifting priorities ### **Technical Setup** * Reliable high-speed internet * Professional remote work environment ### **Nice to Have** * Experience with: * Gamma or presentation tools * Google Slides / PowerPoint * Research tools like Notebook LM * Startup or fast-paced environment experience * Exposure to automotive or operations-heavy businesses ### **What a Typical Day Looks Like** * Respond to client inquiries and follow-ups * Coordinate contractors and track deliverables * Update CRM and maintain deal tracking * Manage schedules and prepare meetings * Conduct research and organize insights **In short:** You ensure **operations run smoothly, communication is clear, and nothing slips through the cracks.** ### **Key Metrics (KPIs)** * Response time and communication quality * CRM accuracy and organization * On-time task and project coordination * Scheduling efficiency and execution consistency * Reduction in founder involvement ### **Interview Process** * Initial Phone Screen * Video Interview with Recruiter * Client Interview * Offer & Onboarding ### **Apply Now** If you’re an **execution-focused Executive Assistant who thrives on ownership, structure, and keeping things moving**, this role gives you direct impact on business operations. Apply now and become the **operational backbone of a growing company.** Originally posted on [Himalayas](https://himalayas.app)