Executive Assistant

### **Executive Assistant – Executive Support, Calendar & Operations** ### Full-Time | Remote | U.S. Business Hours ### **About the Role** At [Pavago](https://himalayas.app/companies/pavago), one of our clients is hiring a highly organized and proactive **Executive Assistant (EA)** to provide high-level administrative and operational support to senior leadership. This role goes beyond calendar management. You’ll act as a trusted partner to executives, helping manage **schedules, communications, travel, meetings, priorities, and day-to-day operational execution**. If you’re proactive, polished, detail-oriented, and comfortable working in a fast-paced executive environment, this role is a strong fit. ### **What You’ll Own** ### **Calendar & Executive Support** * Manage complex executive calendars across multiple time zones * Coordinate meetings, appointments, events, and scheduling priorities * Resolve conflicts and proactively protect executive time * Manage changing priorities with urgency and accuracy ### **Communication & Correspondence** * Manage and prioritize executive inboxes and requests * Draft and proofread professional emails, memos, and communications * Liaise with clients, vendors, employees, and external stakeholders * Handle confidential information with discretion ### **Meetings & Follow-Up** * Prepare agendas, briefing notes, talking points, and meeting materials * Coordinate Zoom and other meeting logistics * Take meeting notes and track action items * Follow up with stakeholders to ensure deadlines and commitments are met ### **Travel & Logistics** * Coordinate domestic and international travel * Book flights, hotels, transportation, and other arrangements * Prepare detailed itineraries and manage last-minute changes * Handle expense reports and reimbursements ### **Projects & Operations** * Track executive priorities, projects, deadlines, and deliverables * Conduct research and prepare reports or summaries * Coordinate across teams to keep initiatives moving * Maintain organized digital files and executive documentation * Improve administrative workflows and processes where needed ### **Requirements** * **3+ years of Executive Assistant experience** supporting senior executives or leadership teams * Strong experience managing **complex calendars, travel, and executive logistics** * Proficiency with **Google Workspace and Microsoft Office** * Excellent written and verbal English communication * Strong organizational, multitasking, and prioritization skills * High attention to detail and follow-through * Ability to anticipate needs and solve problems independently * Professional handling of confidential information * Comfortable working during U.S. business hours with flexibility around executive priorities ### **Nice to Have** * Experience supporting multiple executives * Startup, professional services, or high-growth company experience * Familiarity with **Slack, Zoom, Notion, Asana, or similar tools** * Project or operations coordination experience ### **What Success Looks Like** * Executive calendars remain accurate and well optimized * Scheduling conflicts and administrative delays are minimized * Meetings are properly prepared and followed up * Travel runs smoothly, including last-minute changes * Executive priorities and action items stay on track * Leadership spends less time on administrative coordination * Communication remains professional, timely, and organized ### **Why Join** * Fully remote position * Direct exposure to senior leadership * High ownership and visibility across executive operations * Opportunity to support important business initiatives * Growth opportunities into **Executive Operations, Project Management, Operations Management, or Chief of Staff** pathways ### **Interview Process** 1. Initial Application Review 2. **Spark Hire Intro Video** 3. [Pavago](https://himalayas.app/companies/pavago) Recruiter Interview 4. Practical Executive Support Assessment 5. Client Interview 6. Offer & Onboarding ### **Apply Now** If you’re an experienced **Executive Assistant** who excels at organization, communication, calendar management, travel coordination, and executive support, we’d love to hear from you. **#ExecutiveAssistant #ExecutiveSupport #AdministrativeSupport #CalendarManagement #Operations #RemoteJobs #VirtualAssistant #BusinessOperations #EAJobs** Originally posted on [Himalayas](https://himalayas.app)