Executive Assistant

### About the Role We're looking for a highly organized and proactive Executive Assistant to support both of our Co-Founders with day-to-day inbox management, scheduling, travel coordination, and administrative tasks. This is a high-trust role that requires strong judgment, attention to detail, and the ability to communicate professionally on behalf of senior leadership. ### Work Structure & Requirements * **Location:** Remote / Virtual * **Schedule:** Part-time to start, with potential to grow * **Time Zone:** Must be available during EST/Toronto business hours * **Compensation:** $7 USD per hour ### Key Responsibilities ### 1\. Inbox Management * Triage and flag urgent vs. FYI emails for both Co-Founders * Draft and send routine replies — meeting confirms, thank-yous, scheduling back-and-forth * Manage a "needs Founder voice" folder for anything investor, talent, or partner-facing * Unsubscribe and clean up noise; manage newsletters * Track follow-ups that haven't received a response ### 2\. Scheduling & Calendar Management * Manage calendars across time zones and coordinate meetings * Protect buffer time and no-meeting blocks * Send agendas and reminders ahead of key calls * Reschedule or decline on the Founders' behalf per their rules of engagement ### 3\. Travel Booking * Book flights, hotels, and ground transport for conferences, investor trips, and retail meetings * Build and share trip itineraries (single doc/PDF per trip) * Track points and loyalty programs * Handle changes and cancellations; collect expense receipts tied to each trip ### 4\. Data Entry & Admin * Update CRM records and maintain trackers (AP aging, vendor payment plans, cap table notes) — inputting only, not judgment calls * Document filing and folder organization (Drive hygiene) * Distribute meeting notes and action items ### Required Skills & Experience * **Experience:** Prior experience as an Executive Assistant, VA, or senior admin supporting founder-level or executive leadership * **Communication:** Exceptional written English — able to draft professional replies that represent the Founders accurately * **Organization:** Strong calendar and inbox management instincts; comfortable managing competing priorities across two executives * **Tools:** Google Workspace (Gmail, Drive, Calendar); CRM familiarity a plus * **Profile:** Discreet, proactive, detail-oriented, and comfortable working independently with minimal daily oversight Originally posted on [Himalayas](https://himalayas.app)