Executive Assistant Remote

### Executive Assistant **Employment Type:** Full-Time **Schedule:** Monday–Friday, EST **Work Setup:** Remote **Location:** Must be EST-aligned **Availability:** Core weekday coverage with occasional off-hours responsiveness for rare, time-sensitive matters ****Apply here:**** ### About the Role We are seeking a **high-caliber Executive Assistant** to support the Founder of a fast-moving investment firm and serve as a trusted execution partner. This is not a junior or task-based EA role. The ideal candidate brings **strong business judgment, polished communication, discretion, and the ability to operate independently in a fast-paced and ambiguous environment**. The role will initially focus on high-level executive support, with the opportunity to expand into **operations, project coordination, and broader business support** as the firm grows. ### Key Responsibilities ### Executive Support * Manage and prioritize the Founder's inbox, including high-judgment filtering and drafting * Own complex calendar management across investors, LPs, advisors, and counterparties * Coordinate meetings across multiple time zones * Manage travel, accommodations, and related logistics * Serve as a polished, professional external representative of the firm ### Communication & Stakeholder Management * Draft and manage professional correspondence with high-net-worth individuals, fund partners, advisors, and counterparties * Ensure all communications are clear, precise, professional, and appropriately human * Exercise discretion and sound judgment when handling sensitive information and relationships ### Personal & Administrative Support * Provide light personal administrative support, including appointments, reservations, and logistics * Seamlessly coordinate personal and professional commitments within the Founder's schedule ### Operations & Project Support As trust and context build, responsibilities may expand to include: * Supporting operational processes and documentation * Coordinating with fund administrators, finance teams, and external advisors * Supporting LP meetings, events, and related materials * Assisting with light project management, including PR coordination and internal workflows * Acting as an execution partner to the internal operations lead ### Qualifications ### Must-Have * Native or near-native English fluency, both written and spoken * Experience supporting senior executives, founders, investors, or other high-level professionals * Exceptional organizational skills and attention to detail * Strong professional polish, discretion, and business judgment * Ability to work effectively with ambiguity, shifting priorities, and limited direction * Calm and composed under pressure * Proactive mindset with the ability to anticipate needs and take initiative * Excellent written and verbal communication skills ### Strong Plus * Experience in finance, private equity, venture capital, fintech, or professional services * Exposure to investor relations or LP communications * Experience coordinating with external vendors, advisors, or other stakeholders * Interest in growing into broader operations and project management responsibilities ### What Success Looks Like The ideal candidate becomes a **trusted extension of the Founder**—anticipating needs, protecting time, maintaining a high standard of communication, and ensuring important details and commitments are handled without constant oversight. This is an opportunity for an experienced Executive Assistant who wants to **grow beyond traditional EA responsibilities and become a key part of a scaling investment firm.** ******Apply here:**** ** Originally posted on [Himalayas](https://himalayas.app)