Executive Assistant

**1\. External Meetings & Executive Coordination** -------------------------------------------------- * Manage and coordinate the SED's external meetings, business appointments, and official engagements. * Liaise with clients, government agencies, business partners, consultants, vendors, and industry stakeholders to schedule and coordinate meetings. * Prepare meeting agendas, briefing papers, background information, and presentation materials. * Track meeting outcomes, action items, and deliverables to ensure timely follow-up. * Coordinate executive participation in conferences, industry forums, strategic discussions, and business networking events. * Facilitate travel arrangements and logistical support where required. **2\. Stakeholder Liaison & Relationship Management** * Act as a primary coordination point between the SED and key stakeholders. * Engage with internal business units and external organisations on matters requiring executive attention. * Manage correspondence, meeting requests, and stakeholder enquiries in a timely and professional manner. * Support the development and maintenance of positive working relationships with clients, partners, and government agencies. * Assist in preparing stakeholder engagement plans, communication updates, and briefing documents. * Coordinate cross-functional discussions to ensure alignment and timely closure of actions. **3\. Special Projects Management & Support** * Support the SED in the planning, coordination, and monitoring of strategic initiatives and special projects. * Track project timelines, milestones, risks, and action registers. * Coordinate project meetings and prepare status reports for management review. * Consolidate information and updates from various teams to support management decision-making. * Conduct basic research, market scans, and information gathering to support project and business development activities. * Assist in preparing executive presentations, management papers, reports, and proposal documents. * Support pilot projects, innovation initiatives, and cross-company collaboration programmes where assigned. **4\. Executive Office Administration** --------------------------------------- * ### Manage and maintain executive records, documentation, and correspondence. * ### Ensure proper filing of confidential and business-sensitive information. * ### Prepare meeting minutes and track follow-up actions. * ### Support procurement, claims, administrative submissions, and office coordination activities where necessary. * ### Assist with the preparation of management dashboards and performance updates. At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!