Executive Assistant to General Manager

**JOB DESCRIPTION:** -------------------- **About Abbott** Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. **Working at Abbott** At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to: * Career development with an international company where you can grow the career you dream of. * A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. * A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists. **ROLES & RESPONSIBILITIES** **Scope of the Role** The Executive Assistant to the General Manager provides high-level executive and administrative support to ensure the efficient operation of the organization. The role serves as a key liaison between the General Manager, APAC leadership, local cross-functional teams, customers, and external partners, facilitating effective communication, coordination, and execution of key business priorities. In addition to managing executive priorities, the position supports business operations, governance processes, compliance-related activities, and commercial contract coordination to support organizational effectiveness, and execution excellence. **Core Job Responsibilities:** _1\. Executive Support:_ * Provide comprehensive administrative and executive support to the General Manager to ensure efficient management of business priorities and daily operations. * Manage the General Manager's calendar, travel arrangements, leadership meetings, and key stakeholder engagements. * Prepare presentations, reports, meeting agendas, meeting minutes, and executive correspondence. * Coordinate communications and follow-up actions on behalf of the General Manager. * Organize leadership meetings, business reviews, town halls, and other management activities. * Handle confidential and sensitive information with professionalism, discretion, and integrity. _2\. Business Coordination & Stakeholder Management:_ * Act as a key liaison between the General Manager and internal stakeholders, including the APAC Leadership Team, regional functions, and local cross-functional teams. * Coordinate and follow up on strategic initiatives, projects, and action plans to ensure timely execution and alignment with business objectives. * Facilitate collaboration across Commercial, Marketing, Finance, Logistic, Service, Regulatory, Operations, and other support functions. * Coordinate leadership meetings, business reviews, town halls, customer visits, and other key business activities. * Support the Commercial team in coordinating contract review, approval workflows, and documentation requirements. * Track meeting outcomes and ensure follow-up actions are communicated to relevant stakeholders. * Build effective working relationships with local, regional, and APAC stakeholders to support business objectives. * Provide bilingual communication and translation support when required. _3\. Governance, Compliance & Reporting Support_ * Support the coordination of commercial contracts, documentation, and approval processes in accordance with company policies and procedures. * Partner with the Office of Ethics & Compliance (OEC) and relevant stakeholders to facilitate compliance-related activities and governance requirements. * Ensure business documentation and activities comply with internal policies, procedures, and approval requirements. * Consolidate information and prepare routine business reports, presentations, and management updates. * Maintain trackers for key projects, business commitments, contract approvals, and action items. * Support special projects and initiatives assigned by the General Manager. **MINIMUM BACKGROUND/ EXPERIENCE REQUIRED** **Qualifications/Experience:** * Bachelor's degree in Business Administration, Economics, Languages, or a related field. * 2-5 years of experience in Executive Assistant, Business Coordinator, Administrative Support, or similar roles within a multinational environment. * Strong interpersonal skills with the ability to work effectively with senior executives and stakeholders across different levels of the organization. * Strong organizational, communication, and stakeholder management skills. * Excellent written and verbal communication skills. * Proven ability to work effectively with senior leaders and cross-functional teams. * Experience supporting commercial operations, contract administration, or compliance-related activities is preferred. * Proficiency in Microsoft Office applications, particularly PowerPoint, Excel, and Outlook. * Fluent in English, both written and spoken. **The base pay for this position is** N/A In specific locations, the pay range may vary from the range posted. **JOB FAMILY:** --------------- Administrative Support **DIVISION:** ------------- CRLB Core Lab **LOCATION:** ------------- Vietnam > Ho Chi Minh City : Me Linh Point Tower **ADDITIONAL LOCATIONS:** ------------------------- **WORK SHIFT:** --------------- Standard **TRAVEL:** ----------- Not specified **MEDICAL SURVEILLANCE:** ------------------------- Not Applicable **SIGNIFICANT WORK ACTIVITIES:** -------------------------------- Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)