Executive Assistant to the CEO

About the Role We're hiring an Executive Assistant who will work side-by-side with our CEO every day. You'll own his calendar, manage his inbox, run his travel, and act as the operational backbone that lets him focus on the highest-leverage parts of running the company. This role is designed for someone with high intellect, strong curiosity, and technical fluency who wants a front-row seat to how a venture-backed robotics company is built. You’ll ramp quickly, develop deep context on the CEO's daily operations, and become a trusted partner in keeping the CEO organized, prepared, and productive. We’re open to candidates with prior EA experience as well as recent graduates who demonstrate strong judgment, professionalism, and a bias toward action. This is a full-time, in-person role supporting our CEO and team at Multiply Labs’ San Francisco headquarters. Responsibilities Own the CEO’s Time and Attention (End-to-End) • Serve as the primary operator for all scheduling and calendar management—business and personal • Proactively structure the CEO’s day, week, and travel to align with top company priorities • Protect focus time aggressively and ensure seamless transitions between commitments • Coordinate personal obligations (appointments, calls, errands, etc.) with the same rigor as business meetings • Anticipate conflicts, bottlenecks, and inefficiencies before they happen Run the CEO’s Inbox and Commitments • Triage and prioritize a high-volume inbox with speed and judgment • Draft clear, precise internal and external communications on behalf of the CEO • Track all commitments and ensure every follow-up is completed without exception • Maintain tight control over open loops across business and personal contexts Execute at a High Tempo, Across Contexts • Keep the CEO fully on track throughout the day—meetings, decisions, follow-ups, transitions • Operate with urgency, accuracy, and calm under pressure in constantly shifting conditions • Solve problems independently and escalate only when necessary Coordinate High-Stakes Interactions • Schedule and coordinate with board members, investors, leadership team executives, and external partners • Support meeting preparation, agendas, logistics, and follow-through • Ensure executive interactions are frictionless, timely, and well-prepared Travel & Logistics (Business + Personal) • Own end-to-end planning for complex domestic and international travel • Build detailed itineraries and handle last-minute changes without disruption • Ensure all logistics—business and personal—are executed flawlessly Office & Operational Support (10–20%) • Help ensure the office runs smoothly on a day-to-day basis • Answer the front door and greet visitors and guests • Manage supplies, kitchen stock, and vendor coordination • Help onboard new team members with tools and administrative support • Handle facilities requests and small operational issues from employees • Support a well-organized, efficient, and high-functioning work environment This role reports to the VP of Business Operations and People and works closely with the Interim Chief of Staff. Experience We are looking for a rare combination of judgment, execution speed, and reliability. • 1–3 years experience (elite recent graduates encouraged to apply) • Extremely organized with near-obsessive attention to detail • Fast thinker who can operate in ambiguity and autonomy • High judgment—knows what matters and what doesn’t • Tech-native and quick to learn new tools and systems • Exceptional written communication: crisp, structured, and precise • Calm, steady, and reliable under pressure and shifting priorities • Strong internal drive—you take ownership without being asked • Comfortable working in a high-expectation, high-trust environment What Success Looks Like • The CEO’s calendar is tightly optimized around company priorities and never a source of distraction • Inbox and commitments are fully controlled, with no dropped threads • Personal and professional obligations are seamlessly integrated and executed • The CEO consistently operates with clarity, focus, and minimal operational friction • Projects and tasks are executed smoothly with minimal oversight or need for escalation • Stakeholders experience fast, precise, and reliable communication at all times Why This Role • Direct, daily proximity to the CEO and executive decision-making • Accelerated learning curve in operations, leadership, and company building • High trust and high autonomy from day one • A strong foundation for future roles in operations or startup leadership Total Rewards & Life at Multiply Labs • Competitive Compensation: Salary range of $80,000 - $110,000 a year plus meaningful early-stage equity. We want our team to have a real stake in the future we’re building. • Premium Health: Premium Medical, Dental, and Vision plans with subsidies for child dependents. • Wealth Building: 401(k) with a 4% company match to help you plan for the long term. • Pre-Tax Commuter Benefit: Pay for eligible transit and parking with pre-tax dollars to save on commuting costs. • Parental Support: Robust Paid Parental Leave to support your family’s newest additions. • True Flexibility: We offer Flexible PTO and 12 Paid Holidays, trusting you to manage your time and recharge when you need it. • No Set Hours: Set your own schedule in alignment with your manager and team. We hold a high bar, measuring success by impact and outcomes – not hours logged. • Office Perks: A vibrant SF office culture featuring catered team lunches, stocked kitchen, and frequent team events. • H-1B and Green Card sponsorship available for exceptional talent. • Referral bonuses for helping us build a world-class team. • Great people, meaningful work, and a team that genuinely believes in what we're building. Come build the world’s best robots—and help make life-saving therapies accessible to all.