Executive Assistant to the CEO

### **About the Role** We are looking for a high-leverage **Executive Assistant** to act as a strategic right hand to our CEO. This is not a typical administrative position. Beyond handling calendar management and travel coordination in a fast-paced, chaotic environment, you will play an active role in driving operational efficiency. We need a clear-thinking, proactive problem solver who can jump right in without needing hand-holding. You will analyze data, build reports, identify operational gaps, and bring solutions to the table before issues arise. ### **Key Responsibilities** ### 1\. Executive Operations & Gatekeeping * Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment. * Maintain complete situational awareness of the CEO’s priorities, deadlines, and ongoing projects. * Manage complex, fluid calendars across multiple time zones, adjusting dynamically to continuous travel schedule changes. * Handle seamless international travel arrangements, itineraries, and logistics. ### 2\. Data Analysis & Business Intelligence * Gather data across departments to create clear, actionable executive reports, dashboards, and presentations. * Continuously audit workflows and metrics to identify gaps, inefficiencies, and areas for process improvement. * Conduct research and synthesize complex information into quick, digestible briefs for decision-making. ### 3\. Financial & Administrative Support * Assist with financial tracking, expense management, budget auditing, and financial reporting. * Monitor key financial indicators and track cross-departmental deliverables to ensure projects remain on budget and on schedule. * Handle confidential business and financial information with high discretion. ### **Requirements & Qualifications** * **Turnkey Capability:** Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator. You can drop into a fast-moving environment on Day 1 without requiring extensive training. * **High IQ & Analytical Thinking:** Exceptional logic and problem-solving ability. You don't just report data; you understand what the numbers mean and recommend action. * **Proactive & Autonomous:** You anticipate needs before they are voiced and actively look for ways to lighten the CEO's operational load. * **Chaos Tolerance:** High adaptability, mental resilience, and composure in fast-changing, high-pressure environments. * **Financial Literacy:** Comfort with numbers, spreadsheets, financial statements, and basic business finance principles. * **Time Zone Agility:** Willingness and technical setup to work asynchronously and align with the CEO’s shifting global schedule. * **Tech Savvy:** Advanced proficiency in modern workspace tools (e.g., Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, project management platforms). Originally posted on [Himalayas](https://himalayas.app)