Executive Assistant

**TransPerfect Is More Than Just a Job…** Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards. 1.0          OVERVIEW ===================== The Executive Assistant position is an innovative fast paced role, which combines elements of the traditional Executive Admin support with the opportunity to acquire a broad skill set of fundamental corporate skills. The Executive Assistant is responsible for supporting a senior executive. This role requires flexibility, creativity, a high sense of urgency ability to think and act quickly and/or efficiently. . 2.0          DESCRIPTION ======================== Provide logistical and administrative support to the Executive  * Track key initiatives, action items and project timelines for executive and his direct reports * Coordination of meetings (agenda management, materials, documentation) * Coordinate participation in large scale conferences and side meetings * Plan and book international & domestic travel * Update presentations (both internal and external) * Track expenses & file expense reimbursement reports in concur * Manage mail and documents including those related to signature requests (both electronic and wet) * Maintain an accurate calendar * Attend meetings with Executive * Take notes for accurate record of meeting and delineate action items and deadlines * Follow-up with mtg participants * Support philanthropic activities as directed Provide creative support to executive * Draft documents, letters and outlines * Create and manage executive’s social media presence and accounts * Collaborate with executive to create social media content * Prepare creative materials such as new presentations * Update and adapt existing presentations for new audiences Event planning * Plan or assist in planning department events * Plan or assist in planning company sponsored events * Attend events when asked and appropriate Problem Solving, management and decision-making support * Creative problem solving and development of internal relationships with employees of all levels * Manipulating and presenting data in easy to understand format for Sr Manager decision making * Maintain and update various reports, spreadsheets and trackers * Project Management (project scoping, analysis planning, launch, execution, and tracking) Other * Personal admin tasks, as needed (purchasing team gifts, passport renewal, etc.) * Special projects and tasks as required * Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor 3.0          REQUIRED SKILLS ============================ * Handle confidential information with discretion * Self-sufficient, organizedand results orientated * Excellent written and verbal skills * Exceptional problem solving and critical thinking skills * Creative problems solvingand ability to multi-task * Believer in continuous improvement and and improve efficiency * Ability to solve problems and make decisions with a sense of urgency in a fast-paced environment * Analytic skills (data needs and sourcing, data modeling, quantitative analysis) * Personable, dynamic and comfortable in a challenging environment always maintaining professionalism * Demonstrate skill and comfort in proactively building relationships with executive and c-level employees 4.0          DESIRED EXPERIENCE AND QUALIFICATIONS ================================================== * Minimum Bachelor’s Degree or its equivalent, preferably in or related field a plus * A record of success proactively managing day to day activities for senior executives 5.0          REQUIRED SKILLS AND EXPERIENCE =========================================== * Bachelor’s degree in a Business related discipline * Proven success working in a team environment and creating a positive atmosphere * Minimum 1-3 years’ experience in communications, digital marketing, social media management,Personal Assistant or an Executive Assistant * Advanced MS Word, Excel, Power Point skills