Executive Marketing Coordinator - Operations Support

### **Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel)** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours (PST Required) **Location:** Mexico, Colombia, Brazil, Costa Rica, Jamaica ### **About This Opportunity** We’re hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication. ### This is not a passive assistant role. ### You’ll be deeply involved in: * Marketing execution * Social media coordination * CRM management * Content operations * Lead follow-up * Day-to-day operational support If you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos — this role is a strong fit. ### **What You’ll Own** ### **Executive & Operational Support** * Manage calendars, scheduling, and executive coordination * Support day-to-day operational workflows and project tracking * Handle inbox management and prioritize urgent communication * Maintain organized files, SOPs, and internal documentation * Ensure nothing falls through the cracks across ongoing projects ### **Social Media & Content Execution** * Create, schedule, and publish content across: * LinkedIn * Facebook * Instagram * Online communities * Manage: * Comments * DMs * Community engagement * Audience interaction * Track engagement performance and content consistency * Help repurpose content into short-form assets and promotional materials ### **GoHighLevel CRM & Marketing Automation** * Build and manage workflows inside GoHighLevel * Set up: * Automations * Follow-up sequences * Email campaigns * Lead nurturing systems * Maintain CRM hygiene and organized pipeline tracking * Ensure all lead communication and follow-ups happen on time ### **Video Editing & Creative Support** * Edit short-form videos for: * Social media * Marketing campaigns * Community engagement * Create graphics and branded assets using: * Canva * Veed * OpusClips * Similar tools * Maintain consistent visual branding across platforms ### **Research & Lead Generation Support** * Conduct research to build: * Ideal Client Profiles (ICPs) * Prospect lists * Lead databases * Organize findings into structured spreadsheets and CRM systems * Support outreach and marketing initiatives with clean data ### **Website & Technical Coordination** * Support light website updates and landing page changes * Assist with: * Advertising campaign setup * Technical integrations * Platform troubleshooting * Coordinate across tools and systems to keep operations running smoothly ### **Required Experience & Skills** * Experience in: * Executive Assistant * Marketing Coordinator * Operations Support * Virtual Assistant * Digital Operations roles * Experience supporting: * Founders * Coaches * Startups * Entrepreneurial businesses * Strong proficiency with: * Google Workspace * Google Calendar * Google Drive * Google Sheets * Hands-on experience with: * GoHighLevel * CRM systems * Marketing automations * Experience with: * Canva * Veed * OpusClips * Short-form content tools * Strong understanding of: * LinkedIn * Facebook * Instagram management * Excellent written English communication skills * Highly organized with strong multitasking abilities * Ability to work independently with minimal supervision ### **Nice-to-Have Experience** * Experience inside: * Coaching businesses * Agencies * Creator businesses * Consulting companies * Familiarity with: * Email marketing * Landing pages * Paid ads support * Community management * Experience using: * Slack * Notion * Airtable * ClickUp * HubSpot ### **What Makes You a Great Fit** * You’re highly proactive and execution-oriented * You naturally create structure and organization * You communicate clearly and professionally * You move quickly without sacrificing detail * You enjoy fast-paced startup environments * You take ownership and follow through consistently * You’re comfortable balancing marketing, admin, and operational tasks ### **What a Typical Day Looks Like** * Manage calendars, inboxes, and operational priorities * Schedule and publish social media content * Respond to DMs and community engagement * Build and optimize GoHighLevel workflows * Edit short-form content and create marketing assets * Update CRM pipelines and track leads * Support client or program onboarding coordination * Conduct lead generation and market research * Assist leadership with operational execution and project coordination **In short:** You are the operational engine behind marketing execution, communication, and organization. ### **Key Success Metrics (KPIs)** * Consistent and timely content publishing * Organized and accurate CRM management * Zero missed lead follow-ups or communication gaps * High responsiveness and engagement across platforms * Well-maintained operational systems and digital assets * Strong execution across multiple moving priorities ### **Why This Role Stands Out** * Work directly with entrepreneurial leadership * High ownership and visibility across the business * Blend of: * Marketing * Operations * Executive support * Content coordination * Opportunity to improve systems and processes * Remote flexibility with strong growth potential * Exposure to modern marketing and automation tools ### **Interview Process** * Initial Phone Screen * Video Interview with [Pavago](https://himalayas.app/companies/pavago) Recruiter * Practical Task / Coordination Exercise * Client Interview * Offer & Background Verification ### **Apply Now** ### If you: * Love operations and execution * Enjoy supporting founders * Thrive in startup environments * Can balance marketing, organization, and communication ### This role is a strong fit for you. Originally posted on [Himalayas](https://himalayas.app)