Factory Admin Lead

**Job Description:** **Job Purpose:** The Factory Admin Officer will play a critical role in managing the Admin, Labour Law Compliances, Contract Labour Management and welfare facilities at the factory. **Job Responsibilities:** **Management of Labour Compliances** * Adherence to working hours Policy including Overtime, weekly off, Holidays etc. in due adherence to statutory compliance as per state of Maharashtra. * Statutory Returns filing as per defined Labour Laws * Managing Site inspection w.r.to Government Authorities visit pertaining Office of Labour, PF, ESIC, Security * Guard Board and Mathadi Board etc. * Contract Labour Management- Lifecycle Management of Contractor Manpower with the help of Contractors, * Bills processing of Contractors after due compliance check of statutory record(Form 16, Form 17 etc), Minimum * Wages, and statutory deductions/contributions * Labour Laws Compliance Audit of Contractor * Apprenticeship engagement under NAPS Scheme through TPA. **Payroll Management** * Cross-checking of Leave, Salary, Statutory contribution (PF,ESIC, etc) details of on roll Associates * Monthly attendance input to Payroll Specialist for the purpose of Salary Computation * Maintenance of Monthly Payroll Register, Leave register, Manpower details and related MIS at Plant Level **Facility Management** * Responsible for smooth operation of Canteen , Transport Vehicle Management , and Uniform Change Room with the help of IFM/Sodexo. * PPE Management for Associates & Visitors * Monthly Audit of services extended by Sodexo pertaining to Canteen, Transport, Security and Housekeeping. * Associate Engagement and Connect * Extending Admin support to action items of Committees (Canteen, Transport,& Cultural) constituted in the factory * Management of Celebration activities pertaining to Associate Birthday, Farewell, Long Service Award, R&R Event, Family day connect etc. * Grievance Management which includes record keeping of Grievance and issue resolution details in due consultation with stakeholders * Onboarding Support for associates in terms of ensuring joining formalities, issuance of I-Card, Business cards, Travel portal Login etc. * Supporting site based reward and recognition initiatives **Budget Management and PR/PO Management** * Monitoring of Budget vs Actual and work within the allocated budget including IFM * PR/PO management basis the planned activities within the guardrails of allocated Budget. * Responsible for bringing in cost optimization initiatives in the area of Admin by partnering in cost optimization projects pertaining to admin. * Vsitor Management- Managing the requirements during the planned visits at the site. * Support facilities related Audit Requirements for HSE, QMS, FSSAI & RWA * Support the plant manager with all communications related to factory associates. * Maintenance of personnel files of Associates for factory based associates. * Lead Projects related to Associate’s safety, health and wellness in due guidance of HSE Manager of Site **Job Specifications****/Qualifications** * Preferred qualification: University degree or equivalent, preferably in in Labor/Industrial Relations with 5 to 7 years in factory administration. Or 7 to 10 years’ experience in handling factory administration & Labor relations * Ability to interact and develop relationships with all levels of associates, including senior management, to influence desired outcomes * Strong communication, written and interpersonal skill * Strong analytical, problem-solving, conflict management  and decision making skills * Have fundamental understanding of Labour laws applicable to State of Maharashtra like Factories Act, CLRA Act, Private Security Guard Act, Mathadi, etc