Faculty Affairs Program Coordinator 2

**Job Title** Faculty Affairs Program Coordinator II **Agency** Texas A&M University Health Science Center **Department** Faculty Affairs - COM **Proposed Minimum Salary** Commensurate **Job Location** Bryan, Texas **Job Type** Staff **Job Description** **Our Commitment**  Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our [](https://www.tamu.edu/about/coreValues.html)[core](https://www.tamu.edu/about/coreValues.html) [](https://www.tamu.edu/about/coreValues.html)[values](https://www.tamu.edu/about/coreValues.html) [](https://www.tamu.edu/about/coreValues.html)which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.     **Who we are**   As one of the fastest-growing academic health centers in the nation, [Texas A&M Health](https://health.tamu.edu/index.html) encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.  **What we want** **The Faculty Affairs Program Coordinator II**, under general supervision, works collaboratively with leadership to plan and coordinate day-to-day activities needed to coordinate and support initiates within the **Faculty Affairs office in the Naresh K. Vashisht College of Medicine**. **What you need to know** **Salary:** Will be commensurate based on the selected hire’s education and experience.    **Location/Schedule:** Bryan, TX/Full-Time _**Apply!** Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume._   **Responsibilities** **Faculty Evaluation Management** * Coordinates faculty evaluations, including annual reviews, mid-term reviews, promotion and tenure reviews, post-tenure reviews, department head reviews, and endowed position reviews. * Develops and delivers training on procedures, forms, and Faculty180 (electronic faculty dossier management system) use for all faculty evaluations. * Creates, updates, distributes, and evaluates templates and documents for faculty evaluation processes. * Provides administrative support to the VCOM Promotion and Tenure Committee. * Carefully reviews and verifies all documents associated with faculty evaluations (see above), offering detailed feedback, improvements to operations, and incorporates changes. * Manages the College-wide use of Faculty180 in all faculty evaluations. * Ensures compliance with system, university, and college policies and procedures. * Assists in establishing goals, objectives, policies and procedures. * Monitors processes and policy compliance and prepares operational and special reports. * Collaborates with departmental staff and faculty to support evaluation processes. * Collects data and creates reports for the Senior Associate Dean, Dean, and Vice Provost for Faculty Affairs review.  **Faculty Affairs Support** * Supports daily operations of the VCOM Office of Faculty Affairs, supporting other staff. * Serves as the primary contact for Faculty Affairs email inquiries. * Arranges for facilities services for faculty affairs office, including surplus and purchasing * Prepares vouchers, purchase orders and requisition and coordinates with department accounting * personnel and other support staff. * Collaborates with departments to facilitate faculty affairs initiatives.  **Administrative Support** * Provides administrative support, including calendar management, travel coordination, and assistance with budgeting, billing, and Emburse report preparation. * Manages sensitive academic communications and interactions across departments, the college, and the university. * Assists with official correspondence and communications. * Coordinates meetings, seminars, and special events, including logistics and scheduling. * Provides administrative support for faculty committees, including survey development, scheduling, and minute-taking. Serves as ALT-APO for the College’s office of faculty affairs. * Assists in establishing short- and long-term goals and strategic planning. **Cross-training in support of Faculty Affairs actions** * Assists with the Affiliate Faculty Portal, including applications, faculty management, verification of employment, and addressing affiliate email concerns. * Assists with the faculty annual review process. * Coordinate and analyze affiliate portal records, databases, and usage statistics to support reporting and strategic planning. * Assists with data management and upkeep. * Assists with execution of and attends unit and college events as needed. * Develops and updates training materials and delivers training. **Required Education and Experience** * Bachelor’s degree or equivalent combination of education and experience.  * Four years of related experience in administrative or higher education. **Preferred Qualifications** * Experience in Faculty Affairs * Experience working with faculty review **Knowledge, Skills, and Abilities** * Ability to multitask and work cooperatively with others.  * Knowledge of word processing, spreadsheet, and database applications.  * Verbal and written communication skills.  **Why Texas A&M University?**  We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.    * [Medical,](https://www.tamus.edu/benefits/medical/) [prescription drug,](https://www.tamus.edu/benefits/prescriptions-express-scripts/) [dental,](https://www.tamus.edu/benefits/dental/) [vision,](https://www.tamus.edu/benefits/vision-insurance/) [life and AD&D,](https://www.tamus.edu/benefits/life-add/) [flexible spending accounts](https://www.tamus.edu/benefits/flexible-spending-accounts/), [and long-term disability insurance](https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums   * [12-15 days](https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays    * Up to [eight hours of paid sick leave](https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least [eight hours of paid vacation](https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) each month   * Automatic enrollment in the [Teacher Retirement System of Texas](https://www.trs.texas.gov/Pages/Homepage.aspx)    * Health and Wellness: [Free exercise programs and release time](https://flourish.tamu.edu/wellness-release-time/)   * Professional Development: All employees have access to free [LinkedIn Learning](https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more    * [Educational release time and tuition assistance](https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee   * [Living Well,](https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees   **Instructions to Applicants:** Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.  All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.