Fbs Specialist 2

**Job Title** FBS Specialist II **Agency** Texas A&M University **Department** FMO Financial Management Operations **Proposed Minimum Salary** Commensurate **Job Location** College Station, Texas **Job Type** Staff **Job Description** **A Glimpse of the Job** The Finance & Business Services Specialist II within Texas A&M University’s Centralized Finance and Business Services, under supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers. **Essential Duties** **Clerical Support** * Initiates data entry into various systems * Initiates basic payment inquiry research and responses or correction entries * Performs other clerical tasks as assigned * May assist with data entry corrections * May assist with missing items for reconciliation * May assist with gathering transaction data/information * May perform specialized tasks for one or more units * May respond to customer service inquiries **Accounting / Purchasing Support** * Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors * May assign costing allocations to payables * Creates invoices * Establishes invoices or receipts within systems to process payments * Assigns commodity or account codes to requisitions and invoices as directed * Reviews routine/standard transactions for compliance and approval as directed * Sets up invoices or receipts within systems to process payments **Department Use** * Responsible for providing customer service & or accounting related duties to 26 different Texas A&M University System Members for the Aggie Buy, FAMIS, USAS & Emburse systems * Provides service by accurately setting up new and maintain current vendor records for 26 different Texas A&M University System Members for the Aggie Buy, FAMIS, USAS & Emburse systems * Provides customer service and navigation to vendors through the vendor portal (Total Supplier Management) in Aggie Buy * Review W9’s for TINS matching through the IRS website * Verifying vendors & individuals for Export Control by checking Visual Compliance database * Set up & maintain state mail codes for the system members through the Texas Comptroller’s program USAS * Enter or review accurately direct deposit information provided by vendors & individuals * Maintain a 1% error rate or below to meet expectations **What You Need to Know** **Salary**: Commensurate with experience **Cover Letter/Resume:** A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.   **Required Education and Experience** * High School Diploma or equivalent combination of education and experience * Three years of related experience **Knowledge, Skills, and Abilities** * Knowledge of word processing, spreadsheet, and database applications * Ability to multitask and work cooperatively with others * Ability to communicate clearly and effectively to ensure understanding **Other Requirements and Factors** * This position is security sensitive * This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures * All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements **Instructions to Applicants:** _Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application._     All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.