Field Services Administrative Assistant

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society. About the role ============== Job Summary They work closely with administrators and other employees to organize files, create correspondence and prepare reports or documents. Their job is to complete a range of clerical tasks including managing calendars, sorting mail and preparing invoices. **Responsibilities** * Create and maintain job folders. * Create and maintain job cost files. * Retrieve, copy and distribute Backlog, meeting minutes, time summaries, job reports, and job releases * Process and distribute Daily Time Summaries for all active jobs. Update job costs and billing information in the Backlog spreadsheet. * Update billing information in the Job Log spreadsheet. * Process job billing upon completion of job and submit to Superintendent for review. * Contact millwrights as directed * Process per diem and mileage requests and reconcile per diem at the end of job. * Submit vacation pay requests for millwrights. * Process millwright questions concerning pay, per diem and mileage. * Maintain list of millwrights that call in on availability hotline * Schedule training for millwrights as needed. * Make travel arrangements for millwrights as needed. * Manage departmental credit cards. * Process applications of newly hired millwrights. * Maintain millwright drug test and training records. **Qualifications:** The ideal candidate will possess the following: * High School Diploma or equivalent. * Work related experience in field is required. * Two (2) years industry work experience preferred, including an excellent understanding of customer-focused, service-based business. * Good communication skills, strong organizational ability and detail orientation required. * Proven ability to define problems, collect data, establish facts, and draw valid conclusions. * Solid computer and data entry skills, with proficiency in latest MS software. What we offer you ================= * 12 Paid Holidays * 15 Paid Time Off (PTO) Days * Medical, dental, vision, life & disability * 401K with 6% company match * Employee Assistance Program * Employee Wellness Program * New onsite cafeteria, all meals subsidized (La Porte Service Center)  Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.   We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.