Founder S Associate

We're looking for a **Founder's Associate** to support two senior leaders across client management, recruiting operations, documentation, and weekly reporting at [Hire Overseas](https://himalayas.app/companies/hire-overseas). This is not a traditional EA role. You will be embedded directly with leadership, owning real operational responsibilities from day one and growing into a Chief of Staff or equivalent leadership role as the company scales. This role needs to be your primary professional commitment, not a side arrangement. We are looking for someone who is genuinely ambitious, thinks critically without being prompted, uses AI tools as a core part of how they work, and wants to grow into a strategic leadership position alongside a fast-moving global talent company. If you are a high-caliber operator who takes ownership instinctively, communicates proactively, and wants to build a career rather than fill a role, this is the opportunity. ### Why You'll Want to Join * You will be paid in **USD** (bi-monthly: every 15th and 30th) * **Paid Time Off** in accordance with company policy * Observance of **Holidays** per company guidelines * **100% remote setup** so you can work wherever you're most productive * This role requires availability during **US business hours** * Work directly alongside two senior leaders with full visibility into how the business operates * Explicit growth path to Chief of Staff or a senior leadership role as you demonstrate ownership and judgment * This role is your career priority, and we will treat it that way ### What You'll Work On ### Client and Account Management Support * Support senior leaders in managing active client relationships and keeping accounts organized and progressing * Track client status, hiring needs, and open items across all active accounts * Flag delays, risks, or action items before they become problems * Maintain organized client records and ensure all documentation is current and accessible ### Recruiting Operations * Review and screen candidates for active client roles using defined criteria and your own judgment * Keep candidate pipelines organized and moving without needing to be prompted * Track hiring progress across multiple client accounts simultaneously and surface updates to leadership proactively * Coordinate candidate communications and scheduling as needed ### Documentation and Knowledge Management * Own documentation across active projects, client accounts, and internal processes * Create and maintain SOPs, meeting notes, and operational records that are accurate and easy to reference * Build and improve internal documentation systems so that institutional knowledge does not live only in people's heads ### Weekly Presentations and Reporting * Prepare weekly presentations and status updates for senior leadership review * Compile data, highlights, and key action items from across client accounts and internal operations into clear, structured reports * Ensure leadership walks into every weekly review fully informed without having to chase for updates ### AI-Native Workflow * Use Claude, Claude Cowork, Claude Code, or similar AI tools as a core part of how you work every day * Apply AI to accelerate documentation, research, reporting, candidate review, and any other repeatable task * Proactively identify opportunities to use AI to remove friction and improve the quality of your output ### What You Bring * Genuine intellectual horsepower and critical thinking — you solve problems before being asked and surface insights rather than just status updates * Strong proficiency with Claude, Claude Cowork, or equivalent AI tools used daily in a professional context — this is a hard requirement * Experience in an EA, operations, recruiting coordination, or similar high-ownership support role * Excellent written and verbal English communication skills with a polished, professional tone * Highly organized with the ability to manage multiple active workstreams simultaneously without dropping details * Proactive and self-directed — you do not wait to be told what to do next and you do not need reminders to follow through * This must be your primary role and career priority, not a secondary commitment * Genuine ambition to grow into a Chief of Staff or senior leadership position over time ### Nice to Have * Experience in recruiting, staffing, or talent operations * Background supporting founders or senior executives in a fast-moving startup environment * Familiarity with Notion, Slack, HubSpot, or similar tools * Experience building internal documentation systems or SOPs from scratch * Prior experience in a role that required managing client relationships and internal operations simultaneously ### How to Apply ### Please include: 1. Your **updated resume** 2. A **short Loom video (1 to 2 minutes)** introducing yourself, describing why this role aligns with where you want to take your career, and walking through a specific example of a time you identified and solved a problem before being asked **Only candidates who submit a Loom video will be moved to the next step of the hiring process.** If you are ambitious, AI-native, and want to grow into a strategic leadership role by working directly alongside the founders of a fast-moving global talent company, this role gives you the access, the ownership, and the direct path to do exactly that. Originally posted on [Himalayas](https://himalayas.app)