Front of House Administrative Assistant

Front of House / Administrative Assistant (m/f/d) **Company:** Boeing Deutschland GmbH - BDG Be part of Boeing’s Berlin office and help create a warm, welcoming, and service-oriented environment for visitors, colleagues, and business partners. We are looking for a friendly, organized and proactive **Front of House / Administrative Assistant** to ensure the Front of House and office operate smoothly and professionally. This is a **full-time, 100% on-site role** that combines front desk service, office coordination, and administrative support in a global company environment. **Why you’ll love this role** * Be the face of Boeing in Berlin by welcoming guests and supporting day-to-day operations. * Work in a collaborative, international environment where English is the primary working language, with German required for local communication and guest support. * Gain exposure to cross-functional teams and a variety of operational activities in a role with hands-on responsibility. * Clear, structured responsibilities with opportunity to expand your skillset and take on project work. **What you’ll do (position responsibilities)** * Manage the lobby and other common areas to ensure they are maintained to a high professional standard. * Support the coordination of visits, meetings, conferences, and guest events. * Provide reception and guest management services, including answering calls and booking conference rooms. * Handle incoming and outgoing mail. * Coordinate with vendors for events and office maintenance. * Collect, organize, and maintain data for processing and electronic information systems. * Order and manage office supplies, including stationery and kitchen items. * Support financial administration tasks, including invoice management, and respond to queries from the Finance Department in Amsterdam. * Identify and report safety hazards and support employee onboarding and offboarding processes. * Collaborate effectively with a wider international team across multiple countries, supporting smooth communication and coordination. * Provide basic support with a variety of systems and tools, and coordinate with IT support as needed. * Perform additional administrative tasks as required. **What we offer you** * **Vacation:** 32 vacation days to support work-life balance. * **Personal Time Off:** Paid days for selected personal circumstances, including emergencies, marriage, moving, and bereavement. * **Meal and Transportation Allowances:** Monthly meal allowance of €115 and a €50 transport credit. * **Pension Plan:** A pension plan with 13 monthly payments and flexible contribution options. * **Life and Disability Insurance:** Coverage for life insurance and total occupational disability. * **Sick Leave Salary Gap Insurance:** Income protection during sick leave. * **Global Travel Coverage & International SOS Assistance:** Support for business travel worldwide. * **Medical Benefits Abroad:** Emergency medical protection while traveling. * **Career Development:** Access to the Learning Together Program, supporting degrees, MBAs, and certifications. * **Well-Being Support:** Employee Assistance and Well-Being programs. For a full list of our benefits in Germany please check our website as these are changing regularly to match market requirements at a local level. **What we’re looking for (basic qualifications)** * Excellent written and verbal communication skills in German and English. * Strong Microsoft Office skills, including Word, Excel, PowerPoint, and SharePoint. * Professional presence and a strong customer-service mindset. * Ability to work independently as well as collaboratively across cross-functional teams. * Strong organization and time-management skills, with the ability to prioritize under pressure. * Attention to detail, a positive attitude, and a strong team-player mentality. * Flexibility and responsiveness to urgent operational needs. * Comfortable using multiple systems and tools, with the ability to support basic IT-related queries or coordinate with IT support where needed. **Nice to have (preferred qualifications)** * Formal training or qualification in administration, secretarial studies or equivalent (e.g., Abitur, Fachabitur, commercial apprenticeship). * Experience in hospitality, travel, facility services or a multinational corporate setting. **Practical details** * Location: Berlin — full time, 100% office-based. * A navy-blue corporate uniform will be provided; a dress code applies for Front of House staff. * Candidates must live in the Berlin area or be willing to relocate at their own expense. Relocation assistance is not provided. * Boeing will not sponsor applicants for employment visas. Candidates must already have legal authorization to work in Germany. **How to apply** * Please submit your CV and a brief cover letter outlining your relevant experience and availability. * Include your current work authorization status and confirm whether you are based in the Berlin area or willing to relocate at your own expense. **Conflict of Interest** * Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process. Join Boeing in Berlin and help shape a welcoming and professional environment for our employees and visitors. We look forward to hearing from you. ******Language Requirements:****** Not Applicable **Education:** Not Applicable **Relocation:** Relocation assistance is not a negotiable benefit for this position. **Security Clearance:** This position does not require a Security Clearance. **Visa Sponsorship:** Employer will not sponsor applicants for employment visa status. **Contingent Upon Award Program** This position is not contingent upon program award **Shift:** Not a Shift Worker (Germany)