HR & Compliance Administrator Denmark

• Permanent position available with a considerable portfolio of works for the next 5+ years • To build your career by assisting in the delivery of ‘leading edge’ engineering projects. • To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards. • To benefit from Kirby’s Career Development Programmes that will enhance your leadership capability. • To work with the best. • Excellent package on offer with room for negotiations About Kirby Group Engineering Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of ‘blue chip’ companies. Operating across Ireland, the UK, Europe and South Africa, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance. Role Purpose The HR Administrator provides efficient, accurate administrative support throughout the employee lifecycle. The role ensures compliance with legal and internal requirements, maintains reliable HR data, and coordinates key processes such as onboarding, offboarding, subcontractor compliance, and ID06 administration. By acting as a central support function for employees, managers, payroll, and other stakeholders, the HR Administrator contributes to smooth daily operations and a positive employee experience. Roles & Responsibilities Onboarding & Offboarding Administration Onboarding • Prepare employment contracts, onboarding documents, and information packages. • Create new hire profiles in HRIS, payroll, and access systems. • Coordinate with IT to ensure timely setup of equipment and system access. • Ensure all onboarding tasks, checklists, and compliance requirements are completed. • Serve as the primary administrative contact for new employees. Offboarding • Process resignations and handle all required administrative steps. • Prepare offboarding documents, including exit letters and certificates of employment when needed. • Coordinate system access removal and equipment return with the site administrator. • Schedule or conduct exit interviews. • Update records and notify relevant departments of end dates. ID06 Administration • Manage the full process for ID06 cards, including verification of identity documents and eligibility. • Submit applications, track production and delivery, and distribute cards. • Deactivate ID06 cards for offboarded employees. • Act as the main contact for ID06-related questions. • Provide weekly reports on valid cards, expiring cards, and any documentation issues affecting new or extended cards. Compliance Oversight of Subcontractors • Review subcontractor compliance forms and ensure documents meet legal and company requirements. • Approve or reject submissions based on validity and completeness. • Request corrections or additional documents when needed. • Maintain an up-to-date compliance register. • Escalate non‑compliant subcontractors to the manager or relevant stakeholders. Work Placement & Job Fairs • Act as the first contact for student work placement inquiries. • Coordinate communication between students, site administrators, and managers. • Maintain an overview of ongoing and upcoming placements to ensure smooth coordination. • Support logistics, materials, and representation for university job fairs. Additional Tasks & Cross-Functional Support • Carry out administrative or analytical tasks requested by HR Leadership or other stakeholders. • Provide HR data and reports to support decision‑making. • Coordinate with other departments to gather accurate information. • Complete all tasks with accuracy, confidentiality, and timeliness. • Support new HR initiatives, projects, or temporary assignments as business needs evolve. For more information on this role, or other Construction / Engineering opportunities across Ireland, the UK, Europe, or South Africa please review our careers page (Vacancies - Kirby Group Careers) or contact the Talent Acquisition Team at Kirby Group in confidence on +353 (0)1 454 0411. Kirby Group Engineering is an equal opportunities employer. We are committed to fostering an inclusive workplace and welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion, sexual orientation, or age.