HR Specialist

The primary responsibilities of the HR Specialist are to provide HR operational and administrative support to the APAC HR and Japan Teams. HR Support * Manage HR Confidential Documents and records, maintaining digital and physical filing systems * Support the filing and submission of Compliance and legal documents (Work Rules, Labor Bureau, Work Visa etc) * Support in Payroll and related Submissions with Payroll vendor (Labour Insurance, Resident Tax etc) * Support in scheduling Meetings, Interview Arrangements and maintaining accuracy of HR Data and Information in the necessary HR Systems * Support Employee inquiries, preparation and Courier of HR Documentation i.e. Certification Letters, Payroll, * Onboarding & Offboarding Documents etc * Partner with Global and Business Stakeholders on the facilitation and coordination for Employee matters i.e. Onboarding and Offboarding, Policies, Processes etc * Partner with Finance and IT Teams to ensure smooth HR Operations * Schedule and support internal HR Programs, initiatives and preparation of Communication Materials i.e. E-mail Announcements etc * Implement and reinforce employee policies and process to ensure compliance with applicable labour laws and regulations. * Support onboarding for New Hires (setting up desks, IT, ID cards, business cards etc.) * Support Review and Implementation of Pension Plan and related processes * Maintain attendance records and assist with employee data updates and documentation in HR systems i.e. WorkDay, Deel, Sharepoint etc, * Coordinate company events, health checkups, and facility management * Translate basic documents (Japanese-English or English–Japanese) * Perform other general administrative duties as needed. * Support and participate in corporate HR initiatives and drive change management. * Participate in HR projects and initiatives as required for development opportunities **Qualifications** * High school diploma or higher (Bachelor’s degree preferred) * 2+ years of experience in HR, Administrative, Payroll or office support role * Uphold strict confidentiality across all HR matters and documentation * Safeguard sensitive employee and organizational data * Business-level Japanese (reading/writing/speaking) * Basic English skills (email, simple document translation, communication) * Proficiency with Microsoft Office (Word, Excel, Outlook, Teams) * Experience in using WorkDay or Deel would be an advantage * Strong organizational and communication skills * Team-oriented, detail-focused, and flexible mindset